Purchase Administrator

Job Title: Purchasing Administrator 

Job Summary: We are seeking a motivated and approachable individual with a strong work ethic and exceptional communication skills to join our clients busy purchasing team.  This is an onsite role based in Thatcham and the ideal candidate should be able to work independently and demonstrate initiative. Whilst experience in administration, purchasing, or customer service is advantageous, full and comprehensive training will be provided. If you are highly organised, detail-orientated and proficient in MS Office, particularly SharePoint, Word, and Excel, as well as have familiarity with ERP systems, we would like to speak to you.

Key Responsibilities:

Purchasing and Associated Tasks:

• Create and manage purchase orders with suppliers.
• Develop and nurture strong relationships with suppliers.
• Expedite and track the status of purchase orders.
• Verify supplier order acknowledgements for accuracy.
• Negotiate favourable payment terms with suppliers.
• Compile and submit weekly reports on procurement activities.
• Address and resolve any invoice discrepancies.
• Oversee accounts payable processes and manage credit card transactions.
• Identify and source equipment through alternative suppliers.
• Organise and maintain comprehensive filing systems.
• Collaborate with the Shipping Administrator to collect information for certificate of origin applications.
• Complete end-user statements and any other necessary documentation.
• Update the ERP system with anticipated delivery times and relevant order notes.
• Coordinate closely with Warehouse, Sales, and Shipping teams.
• Provide support for the Shipping Administrator during holiday periods, including processing shipments and managing collections for both imports and exports.

Customer Service:

• Log customer service queries.
• Liaise with customers or sales representatives.
• Manage the customer service process from start to finish.

Additional Tasks:

• Perform other tasks as reasonably requested by management.

Key Skills:

• Exceptional attention to detail.
• Highly organised and efficient.
• Willingness to learn and adapt.

If you would like to apply please submit your CV with a covering letter or contact us on