Purchase Ledger Clerk

Purchase Ledger Clerk

Location: Tiverton EX16 7EJ

Salary: Competitive

The company pride themselves on being an award-winning private housebuilder dedicated to creating beautiful homes and communities across the East of England, the East Midlands and the South West of England.

Their mission is to provide affordable yet aspirational homes to their communities, ensuring that new homes are accessible and attainable for all with a quality product suitable for everyone.

They are proud of their people, and collaboration and teamwork are key to everything they do. Their Values are at their heart and centre around Trust, Teamwork, Kindness and Passion.

The Role

Reporting to the South West Finance Manager, the Purchase Ledger Clerk will be tasked with ensuring the accurate and timely processing of invoices, maintaining strong relationships with suppliers, and supporting the finance team in achieving their financial goals whilst contributing to the financial health and efficiency of their operations.

You will be expected to:

• Accurately input supplier invoices onto the purchase ledger, ensuring adherence to the three-way (PO, GRN, Invoice) or two-way (PO, Invoice) matching system.
• Verify that all invoices have the correct purchase order numbers and delivery notes before processing.
• Maintain and monitor the unmatched invoice register, proactively chasing outstanding order numbers and Goods Received Notes (GRNs) to ensure prompt resolution.
• Regularly review and update the status of invoices, minimising delays and discrepancies.
• Collaborate with departments across the company to ensure that all invoices are processed in compliance with audit requirements.
• Facilitate effective communication between the finance team and other departments to resolve invoice discrepancies and expedite approvals.
• Ensure that all invoices are appropriately authorised before payment, which may involve verifying signatures, matching to purchase orders, and confirming delivery tickets.
• Adhere to internal control procedures to maintain the integrity of the payment process.
• Handle purchase ledger queries from suppliers and internal staff promptly and professionally, ensuring satisfactory resolutions.
• Maintain a log of queries and follow up to ensure that issues are resolved in a timely manner.
• Conduct regular reviews of outstanding purchase orders and invoices, ensuring that all transactions are accounted for, and discrepancies are addressed.
• Prepare and process Purchase Ledger payment runs, ensuring that payments are made accurately and on time.
• Reconcile supplier statements to the ledger on a regular basis, ensuring that all outstanding balances are identified and resolved.
• Address any discrepancies between supplier statements and company records.
• Manage the control documentation for updating the ledger with new supplier details and making amendments to existing supplier information.
• Ensure that supplier data is kept up-to-date and secure, in compliance with data protection regulations.
• Provide holiday cover within the finance department as required, ensuring continuity of service.
• Assist colleagues in the finance team with ad-hoc tasks and projects, contributing to the overall success of the department.

Skills and Qualifications

• Excellent communication skills – both verbal and written.
• Ability to prioritise workload.
• Strong work ethic and the ability to quickly adapt to new tasks.
• Ability to work effectively as part of a team.
• Methodical and accurate with a keen attention to detail.
• Strong communication skills, with frequent liaison with other departments.
• Good knowledge of Excel and Word.  Knowledge of COINS would be an advantage.

Benefits

• Competitive salary.
• Discretionary Annual Bonus Scheme.
• 25 days holiday (extending to 27 days holiday after two years of continuous service).
• Life Insurance.
• Pension Scheme.
• Simply Health Cash Plan (opt in).
• Company purchase discount scheme.
• Employee Assistance Programme.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.