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About Tiverton Museum of Mid Devon Life
Tiverton Museum is a vibrant, award-winning and much-loved museum that provides extensive displays on the history of Mid Devon; a lively events programme, including temporary exhibitions, guided walks, talks, holiday craft activities and lots more.
Job Description
This short term Administrator role is part of our project 'Strengthening Our Foundations; Building Our Future’ which has been funded by the National Lottery Heritage Fund. This post will work for 15 hours, over 2 or 3 days per week for 19 weeks.
As an Administrator, you’ll support the management of our volunteer team, and support our small staff team. This role involves responding to initial enquiries from potential volunteers, organising volunteer social events, maintaining volunteer records, and other administrative tasks to support our staff. The post holder must have good IT skills, have good organisational and communication skills and be friendly and approachable and respect the diversity of our volunteers.
Job Purpose
To support the management of our volunteer team by responding to initial enquiries from potential volunteers, co-ordinate training for volunteers (training to be delivered by others), maintain volunteer records, organize volunteer social events and other administrative tasks. The post holder will also undertake administrative tasks for other staff members to free up some of their time to deliver a focused programme of sustainable volunteer development at Tiverton Museum.
Key Responsibilities
•To respond to initial enquiries from potential volunteers, providing excellent service and clear communication by phone, email and in person.
•Maintain accurate volunteer records, updating spreadsheets.
•Scheduling and coordinating volunteer training events (the training itself will be delivered by others).
•Undertake regular communication with the volunteers.
•Organise regular volunteer celebrations and social events
•Collect data required from the volunteer team to support the evaluation of the current project.
•Supporting general administrative tasks to maintain a well-organized and efficient office environment.
The post holder may be expected to undertake other duties that are commensurate with the, grade, range and nature of the post and level of responsibility.
Conditions of Service
- Salary: £12.30 per hour, 15 hours per week for 19 weeks = £3,505.50.
- Location: Based at Tiverton Museum of Mid Devon Life.
- Hours of work: 15 hours per week, with flexible working to be mutually agreed (office open between Tuesdays and Fridays inclusive).
- Contract: The contract is offered fixed term for 19 weeks.
- Leave: 34 hours including statutory Bank Holidays.
- Notice period: This post is subject to a notice period of one calendar month.
How to apply
To apply you must send a letter of application (detailing how your skills and experience meet the job description) either electronically or by post to The Director at Tiverton Museum, Beck’s Square, Tiverton, Devon EX16 6PJ (marked CONFIDENTIAL), with your CV and the names and addresses of two people whom we may approach for references by 9am Tuesday 17th December. Interviews will take place between 7-10 January, with the role ideally starting by end of January 2025.
