Office Manager

Job Description: Office Manager

Position Title: Office ManagerLocation: Tiverton, DevonDepartment: Construction OperationsReports To: Construction Project Manager / Director of OperationsEmployment Type: Full-TimeSalary Range: £30,000

Our client is an established construction firm specialising in Domestic and Commercial projects. They are dedicated to delivering high-quality projects on time and within budget and are seeking a highly organised and efficient Construction Office Manager to support their operations and ensure their office runs smoothly.

Job Summary:

The Office Manager will oversee the administrative functions of the construction office and support project management teams. This role requires a detail-oriented professional with strong organisational and communication skills who can manage multiple tasks in a fast-paced environment.

Key Responsibilities:

• Office Administration:
  • Manage day-to-day office operations, ensuring a productive and efficient work environment.
  • Oversee office supplies inventory and place orders as needed.
  • Handle incoming and outgoing mail, courier services, and shipping logistics.
  • Maintain and organise office files, both physical and electronic.
• Project Support:
  • Assist project managers and teams with administrative tasks, including scheduling meetings, preparing reports, and maintaining project documentation.
  • Coordinate and track project timelines, milestones, and deliverables.
  • Prepare and distribute meeting agendas, minutes, and follow-up action items.
• Financial Administration:
  • Process invoices, purchase orders, and expense reports.
  • Assist in budget tracking and financial reporting for projects.
  • Coordinate with the finance department to ensure accurate and timely payments.
• Human Resources Support:
  • Assist with onboarding new employees, including preparing orientation materials and coordinating training sessions.
  • Maintain employee records and manage timekeeping systems.
  • Coordinate with HR on benefits administration and compliance with company policies.
• Communication and Coordination:
  • Internal and External phone calls.
  • Communicate effectively with subcontractors, suppliers, and clients.
  • Ensure compliance with company policies and industry regulations.

Qualifications:

• Experience: Minimum of 3-5 years of experience in office administration, preferably within the construction industry.
• Skills:
  • Proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook).
  • Familiarity with construction management software (e.g., Quickbooks and Zero) is a plus.
  • Excellent organisational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritise tasks in a fast-paced environment.

Personal Attributes:

• High level of professionalism and integrity.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and collaboratively as part of a team.
• Strong interpersonal skills and the ability to build relationships with stakeholders.

How to Apply:

Interested candidates should submit a resume and cover letter with the subject line "Construction Office Manager Application".

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.