Our client is a leading home improvement company, specialising in high-end extensions, renovations, new builds, and commercial projects. In addition to taking on client projects, they also develop their own initiatives, striving to be the choice for home improvement across Edinburgh and the Lothians. Their work is centred around delivering exceptional quality in some of the region's most stunning properties, ensuring a seamless and stress-free experience for their clients throughout every stage of the process.
The Opportunity
As their business continues to grow rapidly, they are expanding their Admin and Compliance team. This role will involve supporting both the Office Administrator and Compliance Manager in a dynamic and fast-paced environment. Its an exciting opportunity for someone who thrives on variety and enjoys making a difference by keeping everything running smoothly.
What they're Looking For
You're a confident communicator who isn't afraid to pick up the phone and connect with people, preferring a direct conversation over sending emails.
You're results-driven, proactive, and can handle pressure while managing multiple tasks simultaneously.
You bring a positive attitude to work every day, maintaining a consistent energy level no matter what challenges arise.
Main Duties
Although this is not an exhaustive list, below gives an idea of the varied workload associated with this role;
Carrying out general administrative duties accurately and efficiently.
Supporting with the day to day admin of their construction projects, from enquiry through to client aftercare, in line with internal procedures.
Providing a professional and friendly first point of contact for all clients.
Ensuring all incoming post, telephone calls and generic mailboxes are actioned as appropriate, and directing communications to the appropriate colleague.
Typing general correspondence - letters, emails, reports meeting minutes, specifications, board reports, health and safety documentation and new site set up notifications.
Diary Management and preparation of meeting schedules and arrangements.
Maintaining Drawing Registers for all projects, ensuring that they are kept up to date, printed and issued in line with their procedures.
Issuing regular reports to the management team, as required.
Maintaining an accurate filing system.
Ensuring that required items including stationery are ordered for the office.
Supporting with Marketing admin including marketing activity, mailshots, organising events, producing flyers/promotional material, PR, etc.
Ensure office spaces are tidy at all times.
Assisting in the maintaining and updating of spreadsheets and records.
Provide admin support with Estate Management duties, including assisting with obtaining quotes, arranging site visits for engineers.
Create agendas, take minutes and distribute.
Support Recruitment campaigns.
Assist in updating of internal processes and procedures.
HR admin support, including annual leave and absence processes, contracts, disciplinary, reports etc, using HR Breathe system.
Assisting with payroll and processing of the wages.
Work collaboratively with other team members on aspects of the business.
Ensuring Compliance Manager, Administrator, Directors and staff have everything they require on time.
Assist in implementing admin procedures and ensuring they are followed.
Any other administrative support ensuring high levels of accuracy at all times.
Requirements
To be considered for this role, you must be able to demonstrate:
Must have a good eye for detail.
Ability to work in a fast paced environment.
Previous experience providing administrative support within a team environment.
Ability to follow established procedures.
Strong systems experience.
Excellent organisational skills.
Good customer service skills.
Ability to multi task.
Good written and verbal communication skills.
A strong working knowledge of Microsoft Office and Excel required.
The ability to work as part of a team, and a willingness to help others.
Ability to work independently and meet deadlines.
Strong attention to detail.
Experience of diary management and scheduling.
A positive and friendly manner.
Excellent time management skills.
Salary and Benefits
24K depending on experience
Within this role, you will work 40 hours per week, Monday to Friday.
You will receive 28 days holiday per year (inclusive of bank holidays).
Pension Scheme
Annual bonus based on company performance

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