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School Administration Manager at Long-term Teachers Ltd
Admin Manager needed at an SEN School in Truro.
This role is full time on a temp-perm basis, pending application and successful upon interview.
Salary: £30,964 FTE per annum/pro rata (based on hrs/working weeks) 12 x additional working days /on call in the school holidays is required.
Hours: Variable hours initially for 37 hrs per week, 39 working weeks per year (term time plus CPD days) plus an additional 12 days in the school holidays (47.78 paid weeks per year) 8:15 - 4:15 Monday to Thursday and 8:15 - 3:45 Friday.
Start Date: 22nd April 2025
Roles and Responsibilities
• To support the Headteacher in a professional administrative capacity and be responsible for the efficient administration duties of the admin team.
• Keep up to date staff and pupils records relating to attendance, contacts and medical needs
• Following trust processes, manage all aspects of HR administration including recruitment, staff absence and personnel records
• Manage safeguarding administration and be responsible for monitoring the Single Central Record (SCR)
• To ensure the school administrative processes are accurate, secure and GDPR compliant
• To update Arbor and other school records ensuring all files remain up-to-date and in accordance with Data Protection legislative requirements and to participate in maintaining back-up systems.
• Be the first point of contact for HR queries, information requests and carry out associated administration including completion of staffing forms and checking staffing reports. Liaising with central trust team as required.
• Maintain staff files, ensuring confidentiality with regard to such records (GDPR), following file retention and archiving guidance
• Maintain the Single Central Record, process DBS and other pre-employment checks and Letters of Assurance.
• Following Trust processes, undertake associated HR administration, to support the recruitment/induction, absence management and leavers processes
• To undertake the necessary administration associated with the School’s intake of new pupils and pupils leaving the school, ensuring records are forwarded appropriately. To maintain pupil records appropriately ensuring confidentiality.
• To be responsible for the maintenance of electronic and manual records including completion of census returns, reports and statistics as required by the Trust/DFE/LA and/ or other third parties
• To co-ordinate home/school transport with the PTU at the Local Authority and liaise with PTU, transport providers, parents and staff regarding transport issues as applicable
• Be responsible for confidential secretarial, administrative and clerical duties relating to all aspects of the Headteachers work including management of diary, scheduling academic year and meetings, correspondence, records, exclusions, personnel work and minute taking.
• Provide administrative support to the SLT and support whole school events e.g. parent evening and public events
• Administration and minute taking of staff briefings and leadership meetings
• Oversight of reception and office staff, line managing appropriate members of the team
• To be aware and ensure that school administrative processes comply with national and SPT policies
• Receive and appropriately deal with all incoming electronic communications to the school’s general email
• Manage and co-ordinate the whole school calendar
• Follow Trust financial processes relating to purchasing, invoicing, payments, credit card expenditure, and banking. Support staff with related enquiries and liaise with the central team as appropriate
• When appropriate and invited by the Headteacher, attend budget monitoring/setting meetings with the trust finance team
• Process approved expense claims and overtime forms and maintain accurate records
• Liaise with suppliers, contractors and external agencies as required
• Book supply staff and liaise with Headteacher to provide bank/internal staff cover
• Managing staff absence including recording, reporting, monitoring Bradford scoring index and following up with HR/Headteacher when required
• Manage work placements and volunteers
• Carry out inductions for new staff as applicable
• Key role in the school’s fire evacuation procedures and emergency communications
• Liaise directly with the media when necessary, supporting the Headteacher or SLT
• Support unannounced Ofsted inspections, working with other administrative staff. • To ensure that pupils needs are prioritised and to have a clear sight of how this role impacts on the academy’s and the Trust’s pupils at all times
• To act as a Trust team member and provide support and cover for other staff where needs arise inclusive of occasional work at other sites within a reasonable travel distance
• To adhere to Trust values and behaviours
• To be aware of and adhere to all Trust policies and procedures
• To be responsible for your own continuing self-development and attend meetings as appropriate
• To undertake other duties appropriate to the post as required
