Office Administrator

We are seeking a meticulous Contract Administrator to join our clientsteam based in Cirencester.

A pivotal role within the company for someone who wants to experience a variety of administrative duties within a friendly and supportive company.

The individual plays a vital support role to a number of managers within the office, helping them to administer their contracts as well as being the first point of contact for the company.

Roles and responsibilities will include (but are not limited to);

• Recording all in-coming jobs/contracts on the Works Order spreadsheet
• Creating job folders for all new jobs (paper and online)
• Loading all jobs onto Construction Manager
• Managing labour diaries with Contracts Managers, allocating works to operatives
• Updating the Labour Tracker spreadsheet
• Booking works with residents and clients
• Creating, updating and sharing work programmes with clients
• Issuing work packages to site operatives
• Preparing site folders
• Arranging sign offs
• Collating and printing letters to tenants
• Raising Asbestos Transfer Notes and updating Asbestos log
• Answering and directing incoming calls
• Assisting Accounts department with inputting data and price checking
• Filing of copy invoices
• Assisting the Office Manager in tasks as requested, including vehicle check sheets and sub-contractor insurances
• Generally office duties as required

Skills

• Excellent written and verbal communication skills
• Focused on doing an excellent job with great customer service
• Ability to operate to tight deadlines
• Good IT skills
• Experience of using MS Office
• Experience with contract documentation, and schedule management
• Excellent organisation and time management skills
• An exceptional level of attention to detail

Job Type: Full-time

Pay: 25,000.00 per year

Benefits:

• Company pension
• Free parking
• On-site parking

Schedule:

• Monday to Friday