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Uxbridge, Greater London
Event assistant
Events Administration Assistant

Events Administration Assistant

Parkside Office Professional

Posted 14 hours ago, valid for 16 days

Uxbridge, Greater London UB11 1AF, England

£24,000 - £28,800 per annum

Full Time

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Sonic Summary

The position of Events Administration Assistant is available at a global biopharma company located in Stockley Park, offering a hybrid working model.
Candidates should have a minimum of 3 years of experience in senior administration, preferably within Medical Affairs or events.
The role involves overseeing congress allocations, ensuring compliance, and providing logistical support for events, with potential travel within Europe approximately 3 to 4 times a year.
Key skills required include strong compliance abilities, attention to detail, organizational skills, and proficiency in MS Office.
The salary for this position is competitive, reflecting the experience and expertise required for the role.

Events Administration Assistant
Hybrid working

My client is a global biopharma company based in Stockley Park. They have an exciting opportunity for an experienced Events Administration Assistant within a Medical Affairs team. This role combines administrative, compliance, and logistical support with a significant focus on event management and regulatory adherence.Based on site 3 days per week with possible travel to events as onsite support, approximately 3 to 4 times a yearKey Responsibilities

Oversee the management of congress allocations for Medical Affairs, handling around 800 allocations across 60 departments
Compile attendee information, ensuring accurate data entry into the company’s internal system
Assist Event Managers in using the internal event approval system to maintain compliance and ensure timely updates
Communicate effectively with affiliate teams to gather any additional information required
Emphasis on a solution-focused approach, as this involves supporting a newly implemented system
Onsite Event Support - Potential travel within Europe to provide onsite support for events, approximately three to four times annually
Review of final reconciliations against invoices to ensure these have been accurately completed
Review of transfer of value reports (excel spreadsheets) to check data is accurate

Key Skills

Senior administration ideally within Medical Affairs or events
Strong compliance skills
Attention to details
Strong organisational skills
Effective communicator
Strong MS Office skills

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