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Looking for a temporary executive assistant to join on a quick start basis for a client in Uxbridge.
5 days in the office.
Client Details
A large corporate company based in Uxbridge.
Description
- Calendar Management: Scheduling and organising meetings, appointments, and events, ensuring efficient use of the executive's time across multiple time zones.
- Communication: Managing and prioritising emails, phone calls, and other forms of communication on behalf of the executive as requested/required, maintaining effective and timely communication.
- Travel Arrangements: Coordinating and arranging travel plans, accommodations, and itineraries for business trips, conferences, or meetings.
- Emergency Preparedness: Developing contingency plans and providing the executive with necessary information in case of travel disruptions, emergencies, or changes to the itinerary.
- Record-Keeping: Maintaining accurate and organised records of all travel-related information, including itineraries, approvals, expenses, and contact details for relevant stakeholders.
- Administrative Support: Performing general administrative tasks such as document preparation, filing, data entry, and record-keeping to ensure smooth operations.
- Gatekeeping: Acting as a gatekeeper by screening and managing access to the executives, filtering and prioritising communications, and handling routine matters independently.
- Project Coordination: Assisting in the planning, execution, and coordination of various projects, initiatives, or tasks as assigned by the executives.
Profile
- Previous experience in a similar role
- The ability to work across multiple time-zones to co-ordinate a number of key stakeholders and activities.
- High level of accuracy and attention to detail
- Strong organisational skills
- A team collaborator
- Excellent communication skills
- Flexibility
- Minute taking experience
- Proficient in MS Office applications (including Powerpoint and Excel)
- Strives for continuous improvement
- Proficient use of required programs and systems
- Bachelors degree (or equivalent expereince)
- Experience of working across/supporting multiple timezones
- Ability to travel (ad hoc as required)
Job Offer
- Good rate of pay
- Starting asap
