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We are seeking an individual who is seeking a hands on role encompassing various different areas. Great opportunity to join a business that is growing with lots of exciting times ahead.Â
Based in central Uxbridge the role will initially be on a fixed term contract for 12 months with a view to permanent. My client would consider full time or reduced hours for the right person.Â
Sales, Customer Service, Purchasing & Logistics Administrator
Sales Ordering
Receive sales orders from customers, customer portals & Sales Manager.
Review sales orders for stock availability and pricing.
Liaise with customers and sales team to validate orders.
Enter sales order into Sage accounting.
Enter sales order into order template & send to 3rd party warehouse template. Â
Liaise with customer and 3rd party warehouse to arrange deliveries.
Sales Invoicing and Credit Control
Raise sales invoice in Sage following despatch.
Confirm with Back Office that all sales are posted each week.
Liaise with customers, sales and warehouse to analyse delivery discrepancies.
Understand customer specific terms eg prices, payment, settlement discount, rebates, promotions.
Liaise with Finance Manager and Back Office to post customer invoices, credit notes & adjustments.
Review customer accounts each month.
Request, review and reconcile customer statements each month.
Chase overdue invoices.
Customer Database
New customer forms & set up in Sage.
Maintain database of customer details & terms eg credit limit, payment terms, settlement discount.  Â
Product Database
New product forms & database of current & obsolete lines.
Liaise with Sales Manager and Back Office to set up new lines.
Maintain standard and customer specific price lists.
Maintain purchase cost price lists versus budget.
Ensure product notification on UKÂ database & compliance with requirements.
Stock Control
Update stock inventory with purchase order receipts.
Produce weekly stock reports.
Reconcile warehouse stock records and Sage accounting stock records.
Purchasing
Place purchase stock orders with internal supplier.
Place orders for sales, marketing and office supplies.
Logistics             Â
Confirm details of loaded containers & packing lists from Customer Services.
Liaise with suppliers, freight handlers and customers to track incoming container delivery.
Confirm commodity codes. Â Create Dangerous Good Note (DGN).
Collate documentation: shipping document, packing list, invoice & DGN.
Confirm delivery with warehouse and receipt the goods into SAGE.
Sales, Finance and Office Support
