Fleet Co-Ordinator

Join a thriving, London-Listed Company on the move! Facilities by ADF is a fast-growing company listed on the London Stock Exchange, offering an exciting opportunity for a skilled Fleet Co-Ordinator to join the team. 

Location: Longcross, Surrey, KT16 0EF

Salary: Competitive Salary + Competitive Benefits Package

Hours: 4 on 4 off pattern – 6.45am – 7:00pm

About Us:

ADF is the UK’s largest provider of premium production facilities to the film and TV industry

The company has a very close alignment with TV & video-on-demand serial productions, who demand high quality vehicles and support services. This market is rapidly growing and presenting huge opportunities.

With a fleet of over 230 trailers and mobile units - including make-up, costume, and artiste trailers, as well as production offices and technical vehicles - ADF offers a fully managed, 24/7 service. Our experienced team and dedicated account management are crucial in supporting global clients on-site.

Fleet Co-Ordinator - The Role:   

Based in our depot in Longcross, Surrey and reporting to the National Fleet Manager the successful candidate will play a key role in supporting our Fleet Management team.

Fleet Co-Ordinator - Main Responsibilities:

- To ensure and maintain a safe working environment in compliance with H+S Standards

- To report all hazards, near misses and faults to assist in the prevention of accidents

- Briefing drivers and despatch of drivers and Issue driver packs

- To monitor and record employee issues, including lateness, absenteeism, general performance and conduct

- Ensure effective driver debrief

- Driver licence checks and associated system administration

- Agency declarations and health surveillance declarations

- Complete personal injury/incident forms in a full and timely manner

- Complete Vehicle accident forms in a full and timely manner

- Issue driver infringement forms and discuss rectification

- Monitoring and processing PCNs, fines and speeding violations

- General administration for O’ licence and associated compliance

- Assist Assistant Fleet Manager and Compliance Administrator

- Work in conjunction with Planning Dept to maximise vehicle efficiency

- Guarantee Vehicle Tacho and Drivercard’s are downloaded in good time

- Key logs and mileage and complete fuel card and hire vehicle administration and checks

- Conduct efficient and thorough handover to the night team

Fleet Co-Ordinator – You: 

Essential:

- Excellent communications skills, verbal and written

- Experience of working in a fast paced and dynamic environment

- Knowledge of Microsoft Outlook, Excel, and Word

- Ability to work alone and within a team

- Ability to multi-task efficiently within a dynamic and fast paced transport environment

Desirable:

- Transport Experience

- Administration qualification

Fleet Co-Ordinator – Benefits:

- 28 days paid holiday (inclusive of Bank Holidays) increasing with each year of service

- Company Pension Scheme

- Life Assurance Cover 

- Access to Employee Assistance Programme

- Informal Reward Scheme

- Free Eye Tests

If you would like to be considered for this unique Fleet Co-Ordinator opportunity, please submit your CV with a comprehensive cover letter telling us why this role is for you.