Overview

The Bid Manager oversees the entire tender process, acting as the main liaison between the bid team and clients. Their primary goal is to deliver winning bids that are competitive and commercially viable. Key responsibilities include leading the tender process, managing client relationships, coordinating the bid team, conducting competitive analysis, ensuring profitability, managing risks, supporting regional business activities, and nurturing continuous improvement. Overall, they play a crucial role in securing projects and driving business growth.

The aims and objectives of a Bid Manager are to efficiently manage the tender process, satisfy clients by delivering winning bids, encouraging team collaboration, conduct market analysis, mitigate risks, support business growth, and continually improve bid strategies.

Key Details Include:

Taking charge of bid process, leading the bid team, overcoming obstacles, and representing the business to clients, design teams, and subcontractors. Ensuring timely and budget-compliant submissions with comprehensive answers to maximise success.
Crafting winning, competitive, and commercially viable bids aligned with the company's strategic objectives.
Planning and overseeing all aspects of the bidding process, including interaction with different business units, processes, and personnel.
Developing winning strategies and delivering high-quality bids, operating hands-on across all disciplines when necessary.
Being a go-to person for advice, acting as a conduit between different stakeholders, leading the bid team, and providing direction to ensure cohesive collaboration.
Leading the pre-construction phase, managing pre-qualification and pre-bid submissions, and coordinating with contractors and stakeholders.
Demonstrating excellent research, writing, and oral presentation skills, leading bids, and representing the company at meetings with clients and design teams.
Appointing and managing external consultants as needed to support the bidding process.
Following defined lead and support duties, managing the bid process, appointing bid teams, and conducting regular reviews to ensure progress.
Taking full responsibility for assessing and managing risks and opportunities associated with the tender, ensuring comprehensive risk schedules.
Being flexible with bid timescales and delivery, supporting the business development team, and providing operational support during project transitions.
Understanding all disciplines involved in the process to step in if required, providing strategic leadership to the team, and identifying information gaps.
Leading tender launches, mid-tender interviews, and settlement meetings, presenting solutions to external clients and the board.
Delegating resources and tasks at tender launch, scheduling bid organisation, and ensuring a thorough handover to delivery teams post-win.
Engage with all aspects of the business, processes, and personnel to ensure cohesion and alignment.
Provide monthly and annual reports covering departmental and personnel performance.
Participate in Performance Development Reviews (PDRs) and contribute to the personal development of the Preconstruction team.
Work closely with the Supply Chain Manager and other supply chain stakeholders.
Adopt a positive atmosphere throughout the entire process, project, and delivery.
Utilise, update, and input data into Salesforce, identifying resource availability.
Continuously seek ways to improve people and processes, implementing appropriate action plans.
Assist in preparing department budgets and manage them effectively when required.
Demonstrate excellent management and negotiation skills.
Participate in business development activities with clients and subcontractors.
Attend meetings and represent the company effectively.
Identify when others need help or when you can provide assistance.
Provide support and insights to the business in areas beyond preconstruction activities.
Lead the team strategically, ensuring alignment with overall business objectives.
Understand NEC and JCT forms of contract, as well as insurance, bonds, and contract special conditions/amendments.
Participate in training and development initiatives for the team.
Identify talent within the team and bring it to the attention of Senior Leadership.
Have a thorough understanding of the company's project pipeline.
Actively engage with suppliers to improve relationships and outcomes.
Understand modern methods of construction (MMC) and alternative construction methods.
Participate in succession planning initiatives when required.
Ensure compliance with ISO workflows and standards.
Promote and implement process improvements where necessary.
Motivate the team through enthusiasm, hard work, knowledge, and attitude.
Create an environment conducive to the growth and development of team members and apprentices.
Make decisive decisions while considering others' perspectives and persuading through effective questioning.
Delegate resources and tasks effectively during tender launches.
Participate in meetings with other regions to promote continuous improvement initiatives.
Create business development opportunities through networking and social media promotion.
Actively contribute to the development and improvement of the company's performance.