Accounts Payable Clerk

Accounts Payable

Position: Accounts Payable

Location: Warrington

Reports to: Finance Director

Job Purpose

We are seeking an experienced and organised Accounts Payable Associate to manage our clients payment processes. This role involves processing invoices, handling vendor inquiries, and reconciling accounts to ensure timely and accurate financial records.

• Invoice Processing: Review, verify, and process supplier invoices and employee expense claims for accuracy and compliance with company policies.
• Payment Management: Prepare payment runs, ensuring accurate and timely payments to suppliers and vendors via BACS, CHAPS, or other methods.
• Vendor Relations: Act as the main point of contact for supplier enquiries, resolving discrepancies, and maintaining positive relationships.
• Reconciliations: Perform monthly reconciliations of supplier statements and resolve any variances.
• VAT Compliance: Ensure compliance with UK VAT requirements in invoice processing, maintaining records and adjustments as required.
• Expense Reporting: Process and verify employee expense claims, ensuring compliance with internal policies and HMRC guidelines.
• Record Maintenance: Maintain accurate and complete records of accounts payable transactions and manage accounts payable files for audit purposes.
• Support Month-End Close: Assist the finance team with month-end and year-end closing procedures, as needed.
• Administrative Support: o Provide general administrative support to the finance department.

o Assist with the organisation and maintenance of financial records and documentation.

• Qualifications: AAT Level 2 or equivalent experience in accounts payable; an accounting qualification is a plus.
• Experience: At least 2 years in accounts payable.
• Technical Skills: Proficiency in accounting software (we utilise Access and full training will be given).
• Knowledge: Understanding of UK accounting practices, VAT requirements, and accounts payable processes.
• Attention to Detail: High accuracy in data entry and financial record-keeping.
• Problem Solving: Strong ability to identify, investigate, and resolve discrepancies in accounts.
• Communication Skills: Excellent communication skills for engaging with vendors and internal stakeholders.
• Personal Attributes:
  • Proactive: Takes initiative and is able to work independently as well as part of a team.
  • Dependable: Reliable and responsible with a strong work ethic.

• Competitive Salary
• Pension Scheme
• Paid Annual Leave
• Opportunities for Professional Development
• Flexible Working Options

To apply for the role, please attach your CV and it will come through for review.