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We are seeking an experienced and highly organised Personal Assistant to Chief Officers to join our team at the Leek Wootton Police Headquarters. This is a critical role, providing comprehensive secretarial and administrative support to Chief Officers and National Leads, ensuring seamless management of their daily operations and responsibilities.
As a Personal Assistant to Chief Officers, you will manage complex diaries, organise strategic meetings, and handle correspondence, enabling the Chief Officers to focus on their leadership responsibilities. Your work will involve close collaboration with internal and external stakeholders, requiring exceptional communication and organisational skills.
Key Responsibilities- Diary Management: As the Personal Assistant to Chief Officers, you will coordinate and prioritise complex schedules, ensuring optimal time management and resolving scheduling conflicts.
- Travel Arrangements: Organise travel, accommodation, and conference bookings, while supporting Chief Officers with financial matters such as expense submissions and purchase orders.
- Meeting Support: Prepare agendas, distribute papers, and take accurate minutes for key strategic meetings. Monitor and manage communication streams, ensuring timely responses.
- Administrative Support: Draft correspondence, respond to enquiries, and ensure all supporting documents are prepared for meetings and events.
- Portfolio Support: Provide comprehensive briefings by researching and analysing information relevant to Chief Officers' national portfolios.
- Event Coordination: Organise Force-level events such as commendation ceremonies and Chief Officer engagement summits.
- Visitor Liaison: Act as the main point of contact for visitors, ensuring a professional and courteous experience during visits.
- Collaborative Coverage: Provide cover for fellow PAs during absences, maintaining consistency across the Chief Officer Secretariat.
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Qualifications:
- 5 GCSEs (or equivalent) at grades A-C, including English and Maths.
- Formal typing qualification is advantageous.
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Experience:
- Proven experience as a Personal Assistant or in an administrative role supporting executive or senior management, including proactive diary management and minute-taking.
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Skills:
- Proficiency in Microsoft Office 365 and strong word-processing abilities.
- Exceptional organisational and time management skills, with the ability to prioritise tasks effectively.
- Excellent interpersonal and communication skills, with sound judgement and high emotional intelligence.
- A team player with a proven ability to handle confidential matters with discretion and integrity.
To express your interest, please contact:
Email: Phone:
