Fleet Co-ordinator

Fleet Coordinator
Location: Warwick (Onsite)
Hours: Part-time (25 hours per week) or Full-time
Contract: Fixed-term until September 2025, with permanent positions available

Are you an enthusiastic and proactive individual looking for a new challenge? We're seeking a Fleet Coordinator to join our Fleet & Compliance Team, playing a vital role in managing our fleet of vans across the UK and Northern Ireland. You'll ensure vehicles remain compliant, well-maintained, and cost-effective while prioritizing safety and delivering outstanding customer service.

As a Fleet Coordinator, your role will involve:

• Managing compliance processes across the service division.
• Collecting and analyzing data from various sources (e.g., field HHTs, vehicle tracking devices) and presenting insights to management via monthly dashboards.
• Preparing data for investigations and disciplinary reviews.
• Monitoring engineer compliance with HHT systems.
• Overseeing vehicle maintenance, servicing, and roadworthiness.
• Building strong relationships with third-party suppliers.
• Collating P11d payroll data annually for submission to HMRC.
• Validating business/private mileage claims.
• Supporting in-night engineer deliveries, ensuring SLA commitments are met.
• Handling Gas Safe Registration and RIDDOR reporting.
• Keeping fleet costs under control.
• Collaborating with the Field Management Team to resolve emerging issues.
• Ensuring fuel branding compliance.
• Reporting non-conformance with company processes.
• Onboarding and maintaining subcontractor contracts and registrations.
• Monitoring driver behavior and advising on corrective actions.

• Competency in Microsoft Excel for spreadsheet/data analysis (basic formulas).
• A valid UK driving license (must be willing to drive a van when required).
• A proactive, solution-oriented mindset.

• Previous experience in fleet management.
• Background in compliance roles.
• Experience using a mobile workforce system.
• Familiarity with vehicle tracking systems.

We provide a competitive salary package, including a variable incentive. Our benefits include:

• Up to five weeks of annual leave, plus standard UK bank holidays.
• The option to purchase extra holidays.
• Income protection schemes.
• A contributory pension plan.
• Generous maternity, paternity, and sick pay schemes.
• Staff discounts and more!

Both full-time and part-time positions are available, with opportunities for permanent contracts.

Ready to take on this exciting opportunity? Apply now and become a valued member of our Fleet & Compliance Team!