A wonderful opportunity has arisen to join a welcoming, collaborative and hard working organisation in the role of Office Manager, to be based in Warwick.

Reporting directly to the Managing Director. you will be joining a team of 30 employees that make up a friendly SME business that has been established for over 50 years.

Role and Responsibilities

Office Management

• Facilities Management of all office contracts including equipment, utilities,

cleaners and mobiles etc.

• Maintain and implement procedures and systems for an effective working

environment.

• Issue and maintain office templates/forms accordingly to the above.

• Manage and maintain Company and Fleet insurances including renewals and

claims

• Completion of new Client questionnaires

• Ensure office is maintained well and has appropriate catering supplies.

• Line Manager for 1 x admin assistant and provide support to 1 other.

• Fleet Overview including vehicle tracking, RAC, Fleet renewals

• Manage archiving of project documentation and shredding annually.

• Company Stationary and printing

• IT Support and Equipment overview

• Company event co-ordination

You will be responsible for the HR function within the organisation in conjunction with an external HR Consultant. This will include:

• Recruitment: Whole process from writing job specifications, liaising with

agencies, interviewing, producing offer letters and employment contracts to a

existing standard and format. Company inductions and right to work checks.

• Maintain employee and sickness records and reviewing documentation annually

• Manage Employee performance and disciplinary

• Training – keeping employee training up to date

• DBS Checks

• Administration for our electrical apprentice

• Processing holiday forms for all employees to set format using HR Net

• Manage Company medical and cashplan scheme

• Overview of Corporate clothing and PPE

• Administer yearly updates

• Administering pension letters on renewals and as required. An external company

manages pension on a day to day basis.

• Payroll is outsourced and not included in this role apart from liaison with

them when required.

Marketing

• Update website using simple content management system with new project

information.

• Send out any company information as required for new business.

Ensure corporate memberships are up to date and paperwork completed on an ad hoc basis.

Support to Managing Director

• Typing up of any correspondence

• Any ad hoc duties as required

Customer Care

• Overview of customer care function including customer care email and ensuring

smooth running of this by providing support where required.

• Logging of defects onto spreadsheet when team members are on holiday

Essential and desirable skills

• Previous experience as an Office Manager or similar role is essential

• Must have previous knowledge of HR / been in a similar role

• Must be able to write and produce own documentation to a high standard

• High level of accuracy, confidentiality, and discretion required

• Must be a decision maker, able to work independently and solve problems

proactively.

• Must be a personable team player with a positive outlook.

Package

£35,000-£40,000
Health Cash Plan Level 1
NEST Company Pension
25 days holiday plus statutory
Dress down Fridays
Site based with on-site Parking
Working hours 8.30 am to 5.00 pm with one hour for lunch. Early finish on Friday at 4.30pm

INDL