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Looking for an experienced and energetic Office Administrator with Minimum 1 year of experience for a global fashion company based in Watford.
Roles and Responsibilities:
- Administer and manage the offices.
- Maintain a positive and friendly company image by acting as the first point of contact for the company for its visitors and callers.
- Answer incoming calls and transfer them as necessary, including taking messages and passing them on to relevant person / department.
- Manage all incoming and outgoing mail and couriers, including overseas and domestic.
- Maintain stock lists and orders all office, kitchen and cleaning supplies as needed for the offices.
- Oversee the cleaning company staff and ensuring that all areas are kept clean and presentable.
- Manage meeting room and showroom bookings.
- Order and serve lunches / refreshments as required for the directors and visitors.
- Manage Health & Safety / Fire Regulations and ensuring policies are up to date.
- Manage archive systems including all office files and samples. Liaise with HR and In-House Legal teams and organise certain tasks periodically such as organising sample sales, staff gifts, office events, health and safety training etc.
- Support with any other ad-hoc projects as required by the Directors.
Key Skills and Expereince
- Minimum 1 year of experience as an Administrator in similar roles.
- Strong working experience with Microsoft Word, Excel and PowerPoint.
- Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar).
- Ability to multi-task, work under pressure and solve problems effectively.
- Ability to adapt procedures, processes and techniques to the completion of assignments.
- Resilient, positive, numerate, organised and detail oriented.
- Excellent interpersonal, verbal and written communication skills.
