Facilities Assistant

Facilities AssistantWatford - 4 days in office, 1 from home | £28,000 - £30,000An established and well-regarded business is looking for a proactive and highly organised Facilities Assistant to support the smooth operation of its UK offices. This is an excellent opportunity for someone diligent and detail-oriented who thrives in a varied role and enjoys adding value to a busy working environment.Based in the Watford office four days a week, with one day from home, this role involves occasional fully compensated travel to other locations, including London and Cardiff.The RoleSupporting the Facilities & Procurement Manager, you will help ensure offices run efficiently, comply with health & safety regulations, and provide an excellent working environment for employees. Key responsibilities include:Facilities & Office Management* Overseeing incoming and outgoing post and parcel distribution.* Ensuring offices are well-stocked with supplies, including stationery and kitchen essentials.* Managing document storage and acting as the main contact for the archiving provider.* Supporting office moves, refurbishments, and general maintenance coordination.* Being the first point of contact for building management in serviced offices.Employee & Operational Support* Responding to facilities-related queries and managing external supplier communications.* Handling corporate travel escalations, ensuring a smooth experience for employees.* Managing company fleet administration, including driver actions, training, and vehicle returns.* Overseeing car parking allocations at the Watford office and supporting other locations as needed.* Conducting one-to-one facilities inductions for new joiners.* Providing administrative support across various departments when required.Procurement & Compliance* Assisting with the supplier onboarding process, ensuring compliance with internal policies.* Maintaining and updating procurement records and generating reports as needed.Health & Safety Compliance* Ensuring health & safety records and documentation are kept up to date.* Organising first aid and fire marshal training, ensuring adequate coverage in all locations.* Coordinating annual health & safety audits and supporting follow-up action plans.* Managing compliance activities such as PAT testing and office risk assessments (training provided).* Organising workstation (DSE) assessments and ensuring any necessary actions are completed.The Ideal CandidateWe're looking for someone who takes pride in their work, enjoys problem-solving, and has strong organisational skills. The ideal candidate will have:* Excellent administrative and multitasking skills.* Strong communication and customer service abilities.* A proactive and detail-oriented approach.* Good IT skills, including Excel and database management.* An understanding of health & safety or a willingness to learn.Requirements* GCSE Maths and English (or equivalent).* Previous experience in a facilities, administration, or office support role is beneficial but not essential.This is a great opportunity to step into a varied and rewarding role where your work will make a real difference. If you're looking for a role where you can grow, develop, and contribute to a well-established organisation, we'd love to hear from you!AGY - Vitae Financial RecruitmentWe Exist To Be Different - Membership NOT Registration