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A fantastic opportunity has arisen for an Shipping Assistant Manager to work with a reputable global brand.This is a great opportunity for someone who is proficient in ERP systems and shipping/logistics software. You will have the ability to track and analyse shipping costs, ensuring budget compliance and identifying cost-saving opportunities in a fast paced environment This role is based in Watford.
- Coordinate with suppliers for shipment bookings, providing necessary shipping instructions and approvals.
- Plan, schedule, and track incoming shipments to ensure timely delivery.
- Review and monitor the loading and consolidation plan for efficiency.
- Communicate with suppliers, freight forwarders, and customs agents to ensure smooth operations.
- Receive, verify, and manage import documentation (e.g., invoices, packing lists, bills of lading).
- Send customs clearance instructions to the clearing agent and verify shipping references before sending the ASN to the 3PL.
- Negotiate and secure competitive airfreight rates from forwarders.
- Address and resolve delays, transit issues, and discrepancies in shipping documentation.
- Supervise and support junior staff in the shipping department.
- Provide operational and performance updates to the Shipping Manager.
- Maintain and organise import documentation, data sheets, and filing systems.
- Conduct shipment and invoice analysis, reconciliations, and progress tracking.
- Review financial documents and collaborate with the Accounts team to manage payments and invoices.
Person Specifications:
- Bachelor's degree in Supply Chain Management/ Logistics and previous experience in shipping,
- logistics, freight forwarding, or supply chain operations (typically 3-5 years).
- Familiarity with international shipping regulations, Incoterms, customs procedures, and trade
- compliance.
- Proficiency in ERP systems and shipping/logistics software.
- Ability to track and analyse shipping costs, ensuring budget compliance and identifying cost-saving
- opportunities in a fast paced environment
- Excellent coordination and communication skills to work effectively with suppliers, freight forwarders,
- and internal teams
- Roles and Responsibilities:
- Coordinate with suppliers for shipment bookings, providing necessary shipping instructions and
