Receptionist / Administrator

Your new role

Are you a dynamic and organised individual looking to take on a role that goes beyond traditional reception duties? My client is seeking a Receptionist / Administrative Assistant to join their team and support the smooth operation of their office on a fixed-term contract basis. Duties include:

• Greet and welcome clients, visitors, and staff in a friendly and professional manner.
• Manage incoming calls and direct them to the appropriate person or department.
• Maintain a tidy and organised reception area and meeting rooms.
• Assist clients with enquiries, appointments, and provide general information about our services.
• Ensure client satisfaction by addressing their needs promptly and courteously.
• Manage and distribute incoming and outgoing mail and packages.
• Coordinate office supplies and maintain inventory.
• Schedule appointments and meetings for staff.
• Coordinate meeting rooms and necessary resources for client meetings.
• Maintain accurate and organised electronic and physical filing systems.
• Assist in the preparation and organisation of documents, reports, and filing to relevant authorities.
• Facilitate internal communication by distributing memos, announcements, and other relevant information.
• Collaborate with team members to ensure effective communication within the office.
• Provide administrative assistance to various departments as needed.
• Assist with the maintenance of our client databases.

Your week will be split between administrative and reception duties depending on office requirements. What you'll need to succeed

Previous experience in a similar role Confidence in using MS Office packages What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk