Back to search
Shipping Coordinator
Watford
Up to £28,000 based on qualifications and experience
One to One Personnel is proud to be working with our global brand client who is looking to hire a Shipping Coordinator based at their head office in Watford.
To be considered for this role you must have the following experience
- Bachelor’s degree in Supply Chain Management/ Logistics
- Previous experience in shipping, logistics, freight forwarding, or supply chain operations (typically 1-3 years)
- Advanced Excel Formulas: Proficiency in IF conditions, VLOOKUP / XLOOKUP
- ERP Knowledge: Basic understanding of the full cycle from Procurement to Payment (PO creation to GRN)
- Proficiency in shipping/logistics software
- Strong knowledge of import/export documentation, INCOTERMS, and customs clearance processes
- Excellent coordination and communication skills to work effectively with suppliers, freight forwarders, and internal teams
- Strong attention to detail to verify shipping documentation and ensure regulatory compliance
- Problem-solving abilities to resolve shipment delays, discrepancies, and clearance issues efficiently
- Ability to multitask and work under pressure in a fast-paced logistics environment
You must be able to clearly explain the following processes in detail
WMS (Warehouse Management System) helps manage stock movements in the warehouse (inbound and outbound)
- How stock is received against Purchase order or Inbound delivery (ASN), including the steps and measures they follow or consider, and what is required
- How they create a GRN (Goods Receipt Note) to bring inventory into the system
- For outbound operations, how they manage the process, including stock allocation, generating a picking ticket, delivery note, packing list, and commercial invoice from the system
Role and Responsibilities
- Monitor the PO schedule (Ex-factory), follow up with suppliers for shipment bookings, and notify stakeholders of potential delays in advance
- Utilise & maintain Infor nexus and our ERP systems
- Coordinate with suppliers, forwarders, and 3PL logistics partners to ensure timely dispatch, shipment, and delivery
- Confirm shipping schedules with suppliers and freight forwarders to meet cargo cut-off times
- Track shipments, provide timely updates to stakeholders, and report progress to the shipping manager and internal teams
- Verify and approve import documents (e.g., invoices, packing lists, bills of lading) to ensure compliance with customs and regulatory requirements
- Work with customs agents to resolve clearance issues and prevent delays
- Enter inbound shipment details accurately and promptly into the ERP system
- Monitor shipping costs and identify cost-saving opportunities
- Maintain accurate shipment records to support audits and reporting
- Resolve shipping issues with forwarders and address discrepancies in documentation promptly
- Conduct regular analyses and reconciliations of shipments and invoices
The scope of the role and responsibilities may be expanded or vary depending on the needs of the Company’s business to adapt to changing market conditions.
Benefits
- 25 days holiday
- 60% staff discount across the brands
- Staff sample sale
- Staff Christmas gifts
If you have all the skills above and feel this is the role for you, please do not hesitate to contact us at 121 Personnel or forward your CV
