HR and Office Administrator

An excellent opportunity for an Experienced HR and Office Administrator to join a well-established company Based in West Calder.

Job Type: Full-Time, Permanent.

Salary: Competitive and Negotiable (dependant on experience)

Location: Office Based - Near West Calder, West Lothian

Schedule: 37.5 hours per week (Monday to Friday)

The Company:

A Scottish based Drilling and Grouting Company, established in 2011, who are at the forefront of Scotland’s drilling industry. They are one of the preferred contractors for major house builders, Environmental, Mining and Geotechnical Consultants and Civil Engineering Companies in Scotland.

About the Role:

Within this role, the successful candidate will be responsible for various duties within the office environment, assisting our small team with the day to day running of the office and associated HR and administrative tasks.

Main duties will include:

Daily recording in respect to:

• Employee Holidays
• Employee Absences
• Fitness to Work Lines
• Employee Timesheets

Regular Duties:

• Fortnightly Payroll
• Dealing with incoming telephone calls and emails
• Compiling contract paperwork and new starter packs
• Involvement with disciplinary procedures and associated paperwork
• Maintaining a detailed digital filing system for all associated personnel documents
• Monthly reporting
• Assisting Site Teams and Managers with queries
• Assisting with varied administrative duties
• Conducting quarterly DVLA Licence Checks for employees
• Assisting with the processing of supplier invoices using Sage 50 Accounting software
• Digital and paper-based filing
• Supplying holiday cover for other members of the administration team

The role will be varied and periodically incorporate duties related to the following (for which training will be provided):

• Hiring of Plant and Equipment
• Transport
• Processing of Invoices
• Purchasing

Candidate Requirements.

• Excellent working knowledge of Microsoft Office programmes, specifically, Outlook, Excel and Word
• Excellent working knowledge of Sage 50 Payroll
• Working knowledge of Sage Accounts
• Excellent organisational skills and ability to multi-task
• Excellent attention to detail
• Must show care, attention and confidentiality whilst handling employee information, adhering to GDPR requirements
• Work well as part of a team as well as individually
• Proven ability to work well under pressure
• Show initiative

If you feel that you have the relevant skills/attributes to fulfil this role then please apply now!

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.