M&E Project Administrator

M&E Project Administrator
Contract/Permanent
West London
ASAP Start
(Full-Time 5 days on site, no Hybrid working)

1st Step Solutions are working on behalf of a Tier 1 M&E Contractor in London who have an opportunity for an experienced M&E Project Administrator to join their team in West London.

Responsibilities:
* Distributing and management of incoming information from EDMS to project site team and saved to project server.
* Maintenance, monitoring, and control of company and project records using filing system.
* Drawing control, management of the drawings register, liaison with outsourced CAD & BIM services team. Drawing number protocols are correct. QA checks of drawings. Distribution of drawings to site team and supply chain.
* Uploading of all site documentation, updating registers and site files.
* Compiling H&S files while ensuring they are issued in accordance with the HSE legislation.
* Office hard copy file structure created for all site inductions. Induction register created. Daily updated and weekly monitored for expired H&S card accreditations. Liaise with supply chain supervisors for necessary information.
* Site team and supply chain meeting minutes populated when required.
* General administrative duties.
* Preparation of monthly progress and weekly company labour returns for contract/project managers.
* Preparation of weekly sub-contractor meeting schedule for project team.
* Issue weekly company schedules to client and supply chain.
* Meeting room bookings for team and sub-contractors.
* Site office and facilities management, archiving completed projects and stationery purchasing.
* Site team expense claims and travel bookings when required.
* Organising and dealing with all IT issues for the project and site team office teams.
* Creating and regular updating of site directory, populate site team holiday planner.
* Liaising and requesting drawings and contracts to be printed with out-sourced printing company.
* Organising courier requests.
* Collating and inputting site monthly hours for site team and supply chain.
* Ordering H&S and bespoke company signs from outsourced sign printing company.
* Ordering company permit and other bespoke books.

Due to the number of applications that we receive, only successful candidates will be contacted.