Facilities Coordinator

Triton Recruitment are seeking an enthusiastic, hands-on Facilities Coordinator, to be based in Wetherby, United Kingdom. This is an exciting opportunity for an experienced Facilities professional who is not afraid to take on responsibility, shows initiative and can improve business.

The Facilities Coordinator, supervised by the Facilities Manager UK, will be responsible for all facilities services in our laboratory in Wetherby. The aim is to achieve operational agility and flexibility, high employee engagement, cost excellence and safe & sustainable FM operations.

Main Activities:

· Provide point of internal customer contact for facilities support and services

· Responsible for receiving, dispatching and following up on (maintenance) work orders

· Maintaining building and installation maintenance schedules

· Manage and monitor operational FM services and drive continuous improvement

· Manage site related risks and support business continuity activities

· Provide local project management for capital projects (in conjunction with Facilities Project Managers and the UK Facilities Manager) and manages small projects (such as internal office moves) independently

· Responsible for administrative facilities tasks (e.g. soliciting quotes for services, invoice verification, purchase order creation and updating work orders )

· Manages relations with 3rd party suppliers (e.g. maintenance, cleaning, waste handling, grounds & gardens etc.) whilst complying with screening standards and purchasing procedures

· Performs building audits to identify the need and/or opportunity for maintenance & repair and keeping the building in a nice and tidy appearance to meet H&S Standards

· Responsible for tracking maintenance services, asset renewal and spare parts availability

· Ensures compliance and enforcement of norms, regulations and internal H&S procedures

· Manages stock and stores of facility & office supplies

· Manages Safety and Security

· Support the Quality Department in compliance on management standards

· Being ‘on call’ to respond to after hours alarms or coordination of some activities when required to minimize disruption to normal operations

· Participate in FM services contract negotiations and related agreements

· Supports technology implementation (e.g. space management modules, CMMS system, energy monitoring and work order systems)

· Participate where applicable as a member or provide update to several committees e.g. Green Team, Social, H&S Emergency Response

· Perform other duties as assigned

Required Skills:

- Autonomy, accuracy and thorough

- Responsibility and initiative

- Complies with and enforces rules & regulations as all times

- Good presentation skills

- Process improvement skills

- Excellent interpersonal skills

- Project management ability

- Strong verbal and written communication skills

- Ability to work both individually and as a team player

- PC skills, including Microsoft Office and preferably SAP

Educational & experience profile:

o Bachelors degree in preferably Facilities Management or Engineering or business administration

o At least 3 years proven experience in Facilities Management

o Experience in maintenance of assets and building installations

o Strong organizational skills

o Ability to manages several workstreams simultaneously and efficiently

o Ability to lead multi-disciplinary and to lead without authority

o Ability apply problem solving skills and techniques

o Strong knowledge and understanding of business needs with ability to establish and maintain high level of customer trust and confidence

o Ability to perform root cause analysis and problem resolution

o Ability to prepare reports and presentations

o Expertise in setting and managing customer expectations

o Languages: Fluent English is a must

Please contact Triton Recruitment on (phone number removed) or apply for the position if you are interested.