Personal Assistant / Office Manager

• Wetherby - Hybrid (4 days office 1 home)
• £30,000 - £35,000pa DOE
• Free-parking, company socials, casual dress, supportive and collaborative working environment.
• Excellent attention to detail, accuracy, time management, and organisational skills are essential.

Due to the nature of our roles, candidates must be a UK resident with permanent UK working rights, residing within commutable distance to Wetherby, UK. Please note that we cannot offer visa sponsorship for overseas candidates.

THE ROLE:

This role is an integral position within Marmion, primarily acting as dedicated support to one of the Directors, alongside office/facility management. Responsibilities include administration, scheduling/calendar organisation, and email management, alongside additional ad-hoc duties for the wider business. To ensure your success, you will be given extensive training and a thorough onboarding process, with the Director continually on hand to provide additional support where required!

ROLES & RESPONSIBILITIES:

Administrative Support:

• Proofread and upload documents to the appropriate systems.
• Using pre-set templates, prepare appropriate documentation for meetings.
• Ensure correct documentation is provided to clients and candidates and uploading to the relevant folders.
• Take notes during meetings and provide summaries highlighting actions.
• Transfer pre-written client job descriptions to Marmion format/style.
• Close and relaunch jobs on the appropriate job boards twice-weekly/when instructed (using pre-written job adverts).

Diary Organisation:

• With full oversight over the Director’s calendar, schedule meetings and send out calendar invites to all parties, ensuring preparation time for meetings is taken into consideration.
• Provide reminders for events and meetings.
• Ensure required meeting material is created and uploaded into relevant and accessible folders.

Email Support:

• With a confidentiality agreement in place, assist with email management.
• Flag emails to respond to.
• File responded/actioned emails in the appropriate folder.
• Proofread emails where required.
• Assist with application screening for junior roles.

Office / Facilities Support:

• Assist with facilities management, ensure stationary and other office related items are stocked.
• Flag items that need replenishing to the senior leadership team and assist with the orders.
• Prepare meeting material (Marmion merchandise bags) for client meetings.

SKILLS & EXPERIENCE:

• Previous experience in an Executive Assistant, Personal Assistant, Business Administrator role or similar is highly desirable.
• Excellent attention to detail, accuracy, time management, and organisational skills are essential.
• Strong verbal communication, and excellent written communication skills.
• Proficiency in the Microsoft suite (Outlook, Word, Teams, basic usage of Excel).
• Previous experience using internal systems (CRMs) and 3rd party softwares (e.g Docusign).
• An understanding of neurodiversity would be highly beneficial.
• UK resident with unrestricted right to work in the UK; please note that we cannot offer visa sponsorship for overseas candidates.

If you would like to discuss the opportunity further, please contact Alice McGlaughlin or apply directly.

Thank you for taking an interest in the role advertised. We’d like to confirm that each CV received is read thoroughly by a trained consultant; if your application is shortlisted then you will be contacted via telephone in the first instance. If we have not contacted you within 5 working days of your application, please understand that the CV received, and the information provided does not meet the requirements of the role. However, we endeavour to consider all applicants for future opportunities; should you wish to speak to the named consultant about your application, please contact us directly.