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Location:Â Twickenham (moving to Weybridge early next year)
Working Hours:Â 9am to 6pm, Monday to Friday
About the Role:Â We are seeking a dedicated Facilities Coordinator to ensure the smooth operation of our offices and warehouse. You will work closely with our Admin & H&S Manager to maintain a safe and efficient workplace, while also supporting our dynamic reception team.
Key Responsibilities:
- Building Management:
- Oversee maintenance and repairs of building installations.
- Manage contracts for utilities and services (e.g., electric, gas, water, cleaning, security).
- Coordinate new building projects, including budgeting, contractor management, and project oversight.
- Communicate with stakeholders about building-related matters.
- Handle telephone system and mobile phone maintenance with the IT department.
- Manage daily server backups and off-site storage.
- Arrange for office and warehouse key cutting as needed.
- Administrative Support:
- Cover reception duties during the receptionist’s breaks and absences.
- Gather quotes and place orders for general and special project purchases.
- Record and manage department credit card transactions monthly.
- Maintain and manage company merchandise stock levels, orders, and records.
- Prepare outgoing parcels for company swag.
- General Duties:
- Perform any other administrative tasks as required.
Who We’re Looking For:
- Previous experience in building and facilities management.
- A confident, professional individual with excellent people skills.
- Adaptable and able to work independently in a fast-paced environment.
- Proficient in Microsoft Office.
- Strong written and verbal communication skills.
- High attention to detail and accuracy in data entry.
- Self-motivated and able to prioritize workload effectively.
What We Offer:
- 23 days’ holiday per year plus bank holidays.
- Auto enrolment pension scheme with a 4% employer contribution.
- Bupa Health Cash Plan.
- Group Life Insurance.
- Employee Assistance Programme.
- Cycle to work scheme.
- On-site parking.
- Flu vaccination voucher.
If you thrive in a dynamic environment and are looking for a role that combines hands-on building management with administrative duties, we’d love to hear from you!
