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Facilities Coordinator

Reed
Posted 13 hours ago, valid for a month
Location

Weybridge, Surrey KT130BZ

Salary

£30,000 - £36,000 per annum

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Contract type

Full Time

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.

Sonic Summary

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  • The position is for a Facilities Coordinator located in Twickenham, moving to Weybridge next year, with working hours from 9am to 6pm, Monday to Friday.
  • Candidates should have previous experience in building and facilities management and possess strong communication skills.
  • The role includes overseeing building maintenance, managing utility contracts, and providing administrative support such as covering reception duties.
  • The salary for this position is not specified, but it offers 23 days of holiday per year, along with various employee benefits.
  • Ideal candidates should be adaptable, self-motivated, and proficient in Microsoft Office, with a high attention to detail.

Location: Twickenham (moving to Weybridge early next year)

Working Hours: 9am to 6pm, Monday to Friday

About the Role: We are seeking a dedicated Facilities Coordinator to ensure the smooth operation of our offices and warehouse. You will work closely with our Admin & H&S Manager to maintain a safe and efficient workplace, while also supporting our dynamic reception team.

Key Responsibilities:

  • Building Management:
    • Oversee maintenance and repairs of building installations.
    • Manage contracts for utilities and services (e.g., electric, gas, water, cleaning, security).
    • Coordinate new building projects, including budgeting, contractor management, and project oversight.
    • Communicate with stakeholders about building-related matters.
    • Handle telephone system and mobile phone maintenance with the IT department.
    • Manage daily server backups and off-site storage.
    • Arrange for office and warehouse key cutting as needed.
  • Administrative Support:
    • Cover reception duties during the receptionist’s breaks and absences.
    • Gather quotes and place orders for general and special project purchases.
    • Record and manage department credit card transactions monthly.
    • Maintain and manage company merchandise stock levels, orders, and records.
    • Prepare outgoing parcels for company swag.
  • General Duties:
    • Perform any other administrative tasks as required.

Who We’re Looking For:

  • Previous experience in building and facilities management.
  • A confident, professional individual with excellent people skills.
  • Adaptable and able to work independently in a fast-paced environment.
  • Proficient in Microsoft Office.
  • Strong written and verbal communication skills.
  • High attention to detail and accuracy in data entry.
  • Self-motivated and able to prioritize workload effectively.

What We Offer:

  • 23 days’ holiday per year plus bank holidays.
  • Auto enrolment pension scheme with a 4% employer contribution.
  • Bupa Health Cash Plan.
  • Group Life Insurance.
  • Employee Assistance Programme.
  • Cycle to work scheme.
  • On-site parking.
  • Flu vaccination voucher.

If you thrive in a dynamic environment and are looking for a role that combines hands-on building management with administrative duties, we’d love to hear from you!

Apply now in a few quick clicks

In order to submit this application, a Reed account will be created for you. As such, in addition to applying for this job, you will be signed up to all Reed’s services as part of the process. By submitting this application, you agree to Reed’s Terms and Conditions and acknowledge that your personal data will be transferred to Reed and processed by them in accordance with their Privacy Policy.