The Role
A leading House Builder has a position available for a Technical Administrator & Document Controller to join the Technical team based in their Winchester office.
You will be reporting to the Technical Director and will lead the regions Document Control (View Point) procedure as well as supporting the Technical Director, Head of Technical and Technical Team in their daily administration.
Purpose:
To maintain/update the Document Control system and provide a full and professional administrative support service to the Technical Team and the Technical Director
Key Responsibilities / Deliverables:
• To provide and be fully responsible for the maintenance and upkeep of the Document Control system for the Thames Region.
• Transfer/upload documents/drawings from the Staines drive to Viewpoint, as required.
• Provide initial Viewpoint training to new members of staff to the Region
• This maintenance and upkeep to also include the Technical files on Staines Drive
• Ongoing support for business on Viewpoint
• Provide general secretarial/PA support to the Technical Team/Technical Director, i.e. draft and type letters/reports/drawings, prepare presentation documents and photocopying.
• Assist with the preparation of Home User Guides & O&M Manuals etc.
• Organise Meetings via electronic diaries.
• Appointment Documents and Collateral Warranties.
• Prepare and make the necessary amendments as instructed by the Technical Team to standard Appointment Documents and Collateral Warranties.
• Keep Appointment Documents and Collateral Warranties Tracker up to date and in line with programme. Report any delays / escalate to management
• Present Tracker monthly for review and escalation to Technical Director or Head of Technical, when necessary.
• Organise Team Training requirements.
• Keep a record / tracker of all team training
• Keep training / pass certificates on record of training for the team
• Organise the printing/folding of Drawings, and then arrange for them to be issued to Sites.
• Manage the Technical Team Holiday Planner.
• Set-up of account paperwork for new Consultants, for submission to the Accounts Department.
• Review Consultant Insurance details and manage copies of these relevant insurance documents for the files.
• Maintaining Professional Indemnity Tracker to ensure insurance certificates for Consultants are never out of date on our system
• Set up diary notes two weeks ahead to ensure we never miss having an up to date certificate
• Present Tracker monthly for review and escalation to Technical Director or Head of Technical, when necessary.
About You
You will be a team player, with the ability to keep calm under pressure. You will be self-motivated, be able to work unsupervised using your own initiative and have excellent organisational skills to be able to meet
deadlines under time pressures.
Experience working in a similar role, working in an office environment and excellent customer service skills are essential for this role as you will need to develop and maintain good working relationships with colleagues.
Back to searchDocument Controller
Anderselite
Posted 6 hours ago, valid for 4 days
Winchester, Hampshire SO21, England
£25,000 - £30,000 per annum
Full Time
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Sonic Summary
- A leading House Builder is seeking a Technical Administrator & Document Controller for their Winchester office.
- The role requires a minimum of 2 years of experience in a similar position and offers a competitive salary of £30,000 to £35,000 per year.
- Key responsibilities include maintaining the Document Control system, providing administrative support to the Technical Team, and managing training and insurance documentation.
- Candidates must possess excellent organizational skills, the ability to work independently, and strong customer service abilities.
- The successful applicant will report directly to the Technical Director and contribute to the overall efficiency of the Technical team.
