Executive Assistant

Executive Assistant to the CEO and BoardLocation: Woking Office Headquarters

Role Overview:

Working as part of a 2-part team you will be providing comprehensive administrative and logistical support to the CEO, Board of Directors, and senior leadership team as required. This is hybrid role with 2 days a week working from home.

Our client offers a salary of between £40,000 and £60,000 dependent on experience with an increased pension package and a bonus scheme.

Key Responsibilities:

• Efficiently manage and coordinate the diaries and schedules of the CEO, senior leaders, and Board members, including arranging domestic and international travel.
• Process accurate and timely expense reports and manage financial administration.
• Organize and coordinate internal meetings, including booking venues, hotels, and related logistics.
• Assist with meeting preparation by compiling and distributing documents, issuing agendas, sending reminders, and taking minutes when needed.
• Draft and compile internal documents, such as monthly reports.
• Oversee the logistics of Board meetings, including confirming availability, booking travel and accommodations, reserving meeting spaces and dining venues
• Organize and coordinate larger events, such as conferences, as needed.
• Manage highly sensitive and confidential financial, legal, personnel, and institutional records and information.
• Draft or transcribe documents, reports, or presentations as requested by senior leaders.
• Provide general office management support for the Woking headquarters.
• Proactively manage the CEO’s agenda and logistics, ensuring they are informed of time-sensitive and priority matters.

Skills and Qualifications:

• Exceptional organizational and time management skills: Able to independently manage priorities and resolve issues to provide seamless support.
• Strong attention to detail and discretion: Capable of interpreting and delivering on tasks with minimal information.
• Professional and approachable: Able to interact confidently and courteously with stakeholders at all levels, both internally and externally.
• Proficiency in Microsoft Office Suite: Advanced skills in Word, Excel, and PowerPoint.
• Team-oriented mindset: A collaborative approach, fostering productive working relationships across the organization.
• Sound judgment and decision-making: Skilled in prioritizing tasks and making informed decisions with limited guidance.
• Exceptional communication skills: Strong written and verbal abilities, combined with excellent interpersonal skills.

Experience:

• Proven experience in an executive administration role, supporting senior or executive-level leaders.

Additional Requirements:

• Flexibility with availability, including evenings and weekends, as necessary.
• Willingness to travel to support CEO and Board events.
• Collaborative teamwork with the Executive Assistant supporting the CFO.

Thank you for taking the time to apply to OPR Resourcing Specialists. If your application is successful you will be contacted within 7 days. We apologise but due to the high volume of applications we receive we are unable to provide feedback on individual CV's.

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