Office Manager/HR AdministratorJOB PURPOSE • Oversee the administrative activities that facilitate the smooth running of an office, organising people, information, and other resources.Office Management:

Health and Safety:
- Coordinate and oversee annual fire extinguisher servicing, PAT testing, and monthly emergency lighting tests.
- Conduct bi-annual water cooler checks and daily/weekly coffee machine maintenance.
- Act as the designated First Aider and Fire Warden.
- Do regular risk assessments for the office
- Obtain and store monthly records of environmental usage for the office (water usage, electricity, waste, recycling)

Office Supplies and Maintenance:
- Order and replenish office supplies, including milk, fruit, coffee, tea, paper towel etc.
- Manage plumbing services and coordinate repairs.
- Keeping the kitchen tidy, loading/unloading the dishwasher etc.

Space Planning:
- Plan and allocate office space to accommodate new hires and team changes.
Office Services:
- Coordinate and manage town hall planning, including meeting agendas and catering.
- Greet visitors/guests, offering tea/coffees for meetings

Administrative Support:

Travel and Expense Management:
- Arrange and manage travel arrangements for the Regional VP or HOD’s, including visas, flights, accommodations, and ground transportation.
- Process and verify expense claims for the RVP and other HODs.
- Create and process purchase requisitions and goods receipts in SAP.
IT Support:
- Provide first-line IT support
- New user laptop setup
- screen installations
- Create new user profiles
Vendor Management:
- Create and manage vendor relationships.
- Upload and approve invoices via eye-share.

HR and People Operations:

Recruitment and Onboarding:
- Record all CV’s and distribution of each
- Set up all interviews and ensure feedback is given to recruiter after
- New user creation on SuccessFactors
- New position creation on SuccessFactors
- Onboarding of new hires and assist with their integration into the team.
HR Administration:
- Manage HR records and documentation.
- Assist with performance appraisals, objective setting, and policy updates.
- Support ISO audits for People and Culture and Office Operations.
- Contribute to the development and maintenance of the Business Continuity Plan.

KEY COMPETENCIES • Excellent written and verbal communication• Able to promote corporation and commitment within the team members towards the achievement ofcommand goals.• Able to identify problems and review related information to develop and evaluate options and implementsolutions.• Consider and respond appropriately to the others needs and feeling in different situation.**Please note, this role is office based**If the above sounds like you, do not hesitate to apply now!