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Job Title: Purchasing Administrator
Location: Wolverhampton
Contract type: Permanent
Under the leadership of the Contracts Manager and a Contracts Team Lead, the Contract Administrator will manage contractual activities associated with a number of contracts/customer accounts. The primary function of the contract administrator is to ensure compliance with the agreed contractual obligations our client and their customers.
Role Responsibilities – Purchasing Administrator
- Customer order entry into the MRP system and follow up activity through to sales order generation, including providing customer updates on order progress.
- Review of contractual terms within purchase orders to ensure compliance and consistency with agreed terms, highlighting any onerous provisions and/ or those that place the business at risk as well as any terms that are classed as ‘over and above' those which have been agreed.
- Utilisation of company Customer Relationship Management (CRM) tool to enable proposal management including submission and tracking of quotations to customers and production of reports to leadership as well as coordinating with functional disciplines to establish lead times and prices.
- Management of a number of differing customer web based portals in order to retrieve customer orders, provide updated delivery forecasts etc.
- Assist the Team Lead and Contracts Manager with the preparation and submission of proposals to customers.
- Coordination and collaboration with other functional disciplines such as logistics, cost estimating, operations and engineering.
- Assistance with and running of Lean/Kaizen events.
- Help update and maintain an accurate and auditable filing and archiving system
- In the absence or in support to the Programme Manager, act as the single point of contact for the company and, therefore, must be capable of representing the company with the highest level of integrity and ability
- Foreign and domestic travel may be required to support customer meetings/negotiations
The ideal candidate for the Purchasing Administrator role would have:
- In excess of two years in the contracts/commercial function or similar customer focused team, i.e. programme/customer account management
- Proven experience in managing customer accounts from customer order entry to sales order close out.
- Experience of sales contracting.
- Knowledge and application of UK and US Government conditions, i.e. DEFCONs and FARs and DFARS
- Understanding and application of contract provisions such as warranties, remedies, technical data rights
- Proven experience of using MRP and ERP systems, ideally SAP from order creation to close out
- Ability to influence and convince others.
- Must be articulate and persuasive and be comfortable when communicating with a broad range of multi-functional staff at differing levels of seniority within the organisation.
- Excellent communication skills who can be highly productive when working on their own or within a team.
The successful Purchasing Administrator will be joining an outstanding client and will be rewarded with a competitive salary and excellent benefits package.
For more information on this role, please contact Jules Bujalska on or send a copy of your CV to
Omega Resource Group is an employment agency specialising in opportunities at all levels within the Engineering, Aerospace, Automotive, Electronics, Defence, Scientific, Oil & Gas, Construction and Manufacturing sectors.
For details of other opportunities available within your chosen field please visit our website
Omega is an employment business specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors.
Omega is an employment business specialising in opportunities at all levels within the Engineering, Manufacturing, Aerospace, Automotive, Electronics, Defence, Scientific, Energy & Renewables and Tech sectors.
