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The ideal candidates will have the following skills/understanding:
- Able to communicate written and verbally with people at all levels
- Good attention to detail
- Excellent organisational skills
- Ability to deal with a number of tasks at the same time
- Able to work to deadlines
- A clear, effective, and professional communicator, with a calm, patient approach to dealing with people.
- Self-motivated, positive and proactive, with the ability to work on own initiative.
- Highly organised.
- Self-motivated & hardworking.
- Good numeracy and literacy skills.
Key Responsibilities
- Electronic and paper filing of correspondence, general papers and emails
- Updating of our registers and dealing with archiving of old information
- Typing of a variety of documents including letters, memos, reports, presentations, minutes
- Arranging meeting and meeting rooms, welcoming visitors and arranging tea/coffee/lunches
- Helping with Board packs for monthly meetings (when required)
- Dealing with calls from regions and requesting information from them and chasing for responses
- Maintaining information on our databases, systems and registers, which may include Streamline / Options Database / JDE / CRM system etc.
- Compiling monthly expenses
- Hotel bookings / travel arrangements
- Assisting Solicitors with queries/requests for paperwork
- Processing Land Packs/Information Packs (i.e. uploading and printing etc.)
- Collating information for Sales & Marketing reports
- Take Customer Complaint calls in relation to Production that come in to the office and update.
- General support to Production Director, Contracts Managers and Site Managers with administrative duties and phone calls
