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We are seeking an experienced and proactive Office Administrator to join our dynamic team. The ideal candidate will have a strong background in administration and be motivated to contribute to team success. This role is critical for maintaining efficient office operations, requiring strong attention to detail, exceptional communication skills, and excellent time management abilities.
Key Responsibilities- Quotation Management: Create and manage quotes for spare parts and accessories.
- Order Processing: Handle purchase orders from customers and create purchase orders for suppliers.
- Invoicing: Prepare and process invoices for completed jobs.
- Order Tracking: Monitor the status of orders and provide updates as needed.
- Shipment Coordination: Schedule shipments with couriers to ensure timely delivery.
- Client & Supplier Liaison: Communicate with clients and suppliers, building strong, positive relationships.
- Team Support: Provide cover for colleagues during annual leave periods.
- Office Administration: Perform general office duties, including CRM database management and updates.
- Proficiency in Microsoft Office 365: Strong skills in Excel, Word, and PowerPoint.
- Communication Skills: Excellent written and verbal communication abilities.
- Adaptability & Initiative: Enthusiastic about taking on new tasks and responsibilities.
- Continuous Improvement: Willing to collaborate with the Line Manager and team to enhance and streamline processes.
- Experience with Opera (Advantageous): Previous experience with Opera software is beneficial but not required.
- Administrative Experience: Proven experience in an administrative role is essential.
If you’re an organised, detail-oriented individual ready to join a collaborative environment, we encourage you to apply!
