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A leading law firm based in Yeovil is recuiting for an experience Legal Assistant/Legal Secretary in their busy Dispute Resolution Department, this is a full time role working Monday to Friday 9:00am - 5:30pm.
As a Legal Assistant / Legal Secretary in the Dispute Resolution department, your role is to support the partners and fee earners in the department across a wide range of activities including secretarial and administrative services.
This role is to provide primary support to fee earners in Core Dispute Resolution. You will be required to take a proactive role in the continued enhancement of working practices, maintaining and constantly improving quality standards and our service to clients.
Responsibilities include:
• Provide a full secretarial service to partners and other fee earners, liaising with the secretarial andadministration team where necessary;
• Open new clients and new matters via InTapp, to include all associated processes such as conflictchecks and production of client care letters;
• Use BigHand and Outlook efficiently to prioritise and complete tasks accurately and to time, to includedelegation of tasks to the administrator supporting your pod when required;
• Ensure invoices and narratives for every client are produced accurately and to time each month to meetthe department’s budget targets;
• Ensure all finance administration tasks are undertaken accurately and in accordance with the timingprotocols to ensure no breaches occur, to include receipt slips, transfer slips, write offs anddisbursement payments to third parties;
• Type correspondence by copy (and/or audio) and compile draft replies to standard letters, ensuringthat all correspondence and documents are produced to the highest standard and are in line with theFirm’s house style (and any Core DR templates where appropriate), liaising with the Document Centrewhen necessary;
• Save and file correspondence and documents in accordance with the Firm’s naming and savingprotocols;
• Ordering copies of Real Estate documents through HM Land Registry as and when requested by feeearners;
• Downloading of Documents via external platforms to save to IManage as and when requested by feeearners
• Screen incoming calls, assisting clients with enquiries where possible via Microsoft Teams audio orvideo calls;
• Undertake scanning and copying or co-ordinate through General Office;
• Undertake training bookings upon request, to include making bookings with training venue, arrangingpayment of fees, updating fee earner diaries and booking any associated travel;
• Organising internal/external conferences as and when requested by Partners/fee earners
• Make travel arrangements to assist fee earners attending client meetings outside the office, liaising withexternal travel consultants where appropriate, to include providing all necessary booking andconfirmation information, ensuring diary entries are up to date and all finance expenditure informationis provided to accounts department;
• Ensure all completed matters are closed promptly, as per advice from fee earners or revenue control,and draft file closing forms for fee earner review and undertake all related tasks, to include archivingand/or returning documents to clients as appropriate;
• Share know-how amongst the secretarial and administrative team, updating the working practicesmanual as appropriate;
• Represent the best interest of the Firm when dealing with people internally and externally;
• Cover secretarial work across the team during times of absence or high workload, to include both in-office and remote support as appropriate.
Please apply today, this company offers excellent benefits and further training and develop, with the chance of a training contract for the right candidate.
