Facilities Manager

To assist in the effective delivery & management of Facilities Management services of properties including Maintenance, Health & Safety, continuous improvement and value for money.

Key Tasks:

• To operate a safe, clean, secure, well maintained estate, dealing with any site level issues.
• To investigate property related issues with a view to specifying, requesting, instructing and signing-off works.
• Assist in all Facilities Management tender cycles. Identifying and understanding services, specifying requirements, carrying out tender activities, mobilising and driving quality and value through all Facilities Management related services and activities.
• Implementing strategies for planned, reactive, mechanical and electrical and fabric maintenance work streams across the estate.
• Overseeing the management of multiple FM related contracts, mobilising, monitoring, reporting on, identifying and rectifying slippage and when appropriate de-mobilising contracts.
• To maintain accurate records of the condition and servicing requirements of all component equipment & other systems.
• To monitor and regularly report on the performance and delivery of the Facilities Management function and recommend appropriate action where required.
• To keep up to date with changes in legislation with a focus on Health & Safety and Risk Management, recommending changes to internal processes as appropriate in order to maintain the highest level of Health & Safety and Statutory Compliance across the estate.
• Contributing to Service Charge budget setting, over-seeing FM related spend and approving purchase orders.
• Responsibility for on-site in-house Facilities Assistants, providing both remote and face-to-face Facilities Management support and advice.
• To carry out such other duties and responsibilities as may reasonably be directed by the Facilities and Compliance Manager.

SECTION 2: KNOWLEDGE AND SKILLS

Academic Qualifications

· GCSE/ A Level, similar or significant relevant experience

· IOSH / NEBOSH Qualification

· IWFM Membership (Not Essential)

Experience

· Experience in a relevant post of similar responsibility;

· Experience in delivery of Facilities Management;

· Experience of achieving challenging targets and objectives.

Skills

· Ability to communicate effectively, both orally and in writing

· Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook

· Good general IT skills

· Good level understanding of Health and Safety issues.

Attributes/ Personal Characteristics

· Experience of site management with ability to effect a change and attention to detail;

· Financial and commercial awareness and the ability to analyse information with clarity.

· Ability to work on own initiative and effectively prioritise workload to meet deadlines

• Good communicator
• Motivated and target orientated
• Methodical with the ability to prioritise effectively
• A good team player
• Positive attitude and ability to work with little supervision

· Excellent customer focus

· Flexible approach to work

· Well presented

· Positive and enthusiastic

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