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PA
York Based/Hybrid
Salary - negotiable
Full time - Monday to Friday
Our client is an independent accounting and advisory firm, priding themselves on consistently delivering success and wealth for their clients. We are seeking a friendly, self-motivated PA who is a team-player and has strong organisational skills, attention to detail and the ability to prioritise, to assist two of the Partners. Good communication skills (both written and oral) are essential as you will be required to liaise directly with clients on behalf of the Partner and Directors, and to work closely with the wider team.
Main Duties
Management of Partner’s Outlook mailbox - responding to/forwarding emails where appropriate, organising folders/sub folders, managing junk mail, meeting requests, drafting emails on behalf of Partner, saving emails in accordance with the Firms policies.
- Meeting management - ensure required documents available, diarising and chasing actions, issuing agendas. Looking forward on a two-weekly rolling basis.
- Typing meeting notes, file notes and other correspondence.
- Proactively review tasks/meetings with Partner on an agreed basis.
- Co-ordinating and prioritising own workload provided from Partner and Directors
- Regular maintenance of Outlook contacts, booking employees appraisals into the diary
- Booking meeting rooms and ensuring all documention is ready for meetings
Person Specification
Education/Qualifications:
- Typing skills would be of benefit
Key Skills:
- Excellent written and oral communication
- Full use of Microsoft Outlook to manage Partner’s diary
- Draft word files and handwritten documents
- Arranging meetings with clients, potential clients, contacts and internally
- Booking of travel, hotels and restaurants
- Booking of events - external and internal
- Competent in key software packages - Microsoft Office suite (Excel, Word, PowerPoint)
Due to the volume of applications we receive if you have not heard from the managing consultant within 1 week please assume you have not been short listed.
Kube Recruitment Solutions Ltd. is committed to a policy of equal opportunities in relation to job applications. A copy of our Diversity Policy is available upon request.
Kube Recruitment Solutions Ltd is acting in the capacity of an Employment Agency for permanent appointments.
