Program Management Specialist

Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to safety and every clients mission unconditional.

From our roots in Alaskas Arctic to our operations in South America, Europe, Asia, Africa and the Middle East, our experienced and dependable workforce consistently delivers results through a sharp combination of innovation and practicality.

Program Management Specialist

Overview:

TheProgram ManagementSpecialist prepares and submits monthly invoices for labor and travel; oversees the day-to-day, month-end, and year-end functions of accounts payable; provides financial review and analysis supporting project performance; computes project costs; compares actual costs to estimates; and analyzes variances.Responsible for preparation of cost reports and audits; ensures cost data is allocated correctly; ensures timeliness of vendor payments and provides management with accurate accounts payable reports; and provides employee support on payroll matters by coordinating with the Payroll Branch.

Primary Responsibilities:

• Invoicing:
  • Prepares and submits monthly labor and travel invoices to the client.
  • Processes and verifies coding on subcontractor invoices.
  • Processes vendor invoices for payment, obtains approvals, and submits for payment.
  • Maintains and makes entries in the project general ledger (cumulative record).
  • Prepares AP vouchers upon the receipt and verification of vendor invoices to approved purchase orders and receiving documents (procurement synopsis).
  • Verifies coding on invoices to ensure proper classification of expenses and purchases; ensures proper and consistent coding of all invoices and costs pertaining to the project.
  • Monitors payment status of submitted invoices and resolves issues.
  • Coordinates with Accounts Payable to ensure vendors are paid when due .
• Analysis:
  • Analyzes and verifies project costs for compliance with contract.
  • Compiles and analyzes project financial information.
  • Reviews, investigates, and reports errors and inconsistencies in financial entries, documents, and reports to the President, Olgoonik Global Security.
  • Prepares monthly cost reports.
• Employee Support:
  • Assists employees with resolving payroll discrepancies.
  • Provides employee training on the proper use of cost codes.
  • Train employees on the on-line credit card reconciliation process.
  • Assists employees with completing Business Expense Reports (BER).
  • Submits employee BERs for payment and issues checks.
• General
  • Monitors compliance with Generally Accepted Accounting Principles (GAAP).
  • Performs bi-weekly on-line credit card reconciliation.
  • Develops project specific accounting processes and products.
  • Verifies compliance and document deviations with corporate accounting procedures.
  • Conducts studies and submits recommendations for improving the projects accounting operations.
  • Manages official travel arrangements and processing as an additional duty.

Supervisory Responsibilities:

There are no supervisory responsibilities associated with this position.

Education and/or Experience:

College degree in a related field preferred but may be substituted with specific and extensive experience in invoicing and accounts payable processing.

Minimum of 4 years of accounts financial management experience.

Working knowledge of government contracting and accounting practices preferred.

Experience with Timberline desired.

Must have a thorough knowledge of accounting office practices.Must be proficient with Microsoft Suite of products including, Word, Excel, Access and E-mail business software.Must demonstrate a good attitude and ability to work as a member of a Team.Position requires self-motivation and the ability to work effectively under a minimum of supervision.Must be able to multi-task efficiently, work in a fast paced environment on multiple projects, and have a strong attention for detail.

In addition, candidate must have the ability to:

Read, comprehend and follow simple instructions

Add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent

Prepare short correspondence and memos

Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization

Draw and interpret graphs

Work independently to meet time critical deadlines

Certificates, Licenses, Registrations:

None Required

Security Clearance:

Current SECRET or must be eligible for grant of a SECRET clearance.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell.The employee must occasionally lift and or move up to 25 pounds.

Work Environment:

General office environment.Some travel both domestically and internationally required based on business demands.

Additional Details:

• Subsidiary:Olgoonik Global Security, LLC
• FLSA:Non-Exempt
• Requisition Nbr:2014523

Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

All qualified applicants will receive consideration for employment without regardto race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or status as a protected veteran. As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.