Registrar Program Specialist I

Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to safety and every clients mission unconditional.

From our roots in Alaskas Arctic to our operations in South America, Europe, Asia, Africa and the Middle East, our experienced and dependable workforce consistently delivers results through a sharp combination of innovation and practicality.

Registrar Program Specialist I

Overview:

The Registrar Program Specialist is responsible for performing a wide variety of administrative duties including data entry in the Department of State (DOS) official Student Training Management System (STMS) database under the guidance of the Registrar for the Foreign Affairs Security Training Center (FASTC).

Primary Responsibilities:

• Manages office procedures as established by the Registrar and FASTC Standard Operating Procedures (SOP)
• Manages and maintains the office filing system to include retiring course files according to the DOS Disposition Schedule
• Monitors the DS Registrar mailbox: responds or forwards to other Registrar staff
• Works closely with the FSI Registrars office in support of the DS Training Officer
• Employs applicable DOS security standards and procedures
• Coordinates administrative matters as appropriate between the Registrars office, other administrative sections (budget, facilities support, travel), and programs
• Develops an in-depth knowledge of all FASTC courses as they relate to the Registrars office
• Drafts routine e-mails to staff and students
• Develops thorough understanding of the DOSs official Student Training Management System (STMS) to include data entry and running management reports
• Controls access to the FASTC building by checking identification of personnel entering through the Registrars office to include all visitors and DOS direct hires without swipe access; and obtain/receive Visitor Access Requests (VARs) and/or clearance notifications if needed
• Issues visitor badges and arranges escorts as appropriate; ensures return of all badges issued and prepare monthly inventory for the Security Officer
• Distributes mail and handles telephone inquiries for all of FASTC; orders office supplies as needed to include certificate paper and holders; log ins and obtains receipt signatures for all incoming express mail deliveries to FASTC; and, updates daily schedule
• Provides administrative support to the Registrar/DS Training Officer to include management of student enrollments and confirmations
• Prepares, stamps, and signs via signature wheel course certificates for all students completing FASTC courses; coordinates with course managers any certificates needed in advance, i.e., courses given overseas or at other domestic locations
• Accepts room reservation requests and enters into Share Point
• Assists other Registrar Program Specialists with course filing
• Performs other administrative support as needed
• Employee will require supervision and has limited opportunity to exercise independent judgment and initiative in the line of work

Supervisory Responsibilities:

None.

Education and/or Experience:

• High School Diploma
• A minimum of three (3) years experience working in an office environment

Knowledge, Skills, and Abilities:

• Basic knowledge of and experience with administrative or office management functions
• Must be highly organized with excellent oral and written communication skills
• Must be able to work in a collaborative, team environment
• Must be customer service-oriented
• Must be able to handle multiple tasks simultaneously in a busy work environment
• Must possess proficiency in SharePoint and MS Office Suites software with strong Excel and processing skills

Certificates, Licenses, Registrations:

None.

Security Clearance:

• Must be a U.S. citizen
• Possess or be able to obtain/maintain a SECRET security clearance.

Physical Demands:

Must be able to meet physical requirements (lifting medium weight objects).

Travel:

None.

Work Environment:

Office environment.

Additional Details:

• Subsidiary:Olgoonik Innovations, LLC
• FLSA:Non-Exempt
• Requisition Nbr:2014297

Olgoonik is an Equal Opportunity Employer - EEO, including disability/vets

All qualified applicants will receive consideration for employment without regardto race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or status as a protected veteran. As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.