Executive Assistant and Office Manager

What you’ll need to succeed as an Executive Assistant and Office Manager at XPO

Minimum qualifications:

• Bachelor's degree or equivalent related work or military experience
• 2 or more years of experience in an administrative or executive support role
• Proficient in Microsoft Office (Word, Excel and PowerPoint)
• Demonstrated ability to effectively multitask and meet deadlines

Preferred qualifications:

• 5 years of experience in an administrative or executive support role
• An eye for detail, meticulous grammar and a creative thinker
• Able to maintain confidentiality surrounding company materials and information
• Highly organized work style with excellent interpersonal skills
• A "no job is too big or too small" attitude
• Typing speed of at least 70+ wpm (as typing is a critical skill for this position, we encourage you to review and practice your typing skills throughout your application process here)

About the Executive Assistant and Office Manager job

Pay, benefits and more:

• Competitive compensation package 
• Full health insurance benefits available on day one 
• Life and disability insurance 
• Earn up to 15 days of PTO over your first year  
• 9 paid company holidays 
• 401(k) option with company match 
• Education assistance 
• Opportunity to participate in a company incentive plan 

What you’ll do on a typical day:

• Due to the critical nature of this role, this position is required to be in the office 5 days a week at our new (and soon to be opened) corporate location in Boston, MA (One International Place on the 16th floor)
• Foster a welcoming environment and provide exemplary customer service from the reception desk for employees, visitors, VIPs and C-suite executives for XPO’s corporate headquarters
• Maintain the highest levels of confidentiality, professionalism, attention to detail and customer service
• Draft high-level presentations, communications and documents using Word, Excel and PowerPoint
• Occasional notetaking may be required in confidential meetings
• Maintain accurate calendars with an understanding of prioritizing critical deliverables
• Plan and arrange domestic and international travel itineraries and accommodations
• Maintain supplies and cleanliness of all pantries, conference rooms and copy centers; manage and act as main point of contact in the reception area
• Manage security system for office; monitor all visitors and assign appropriate badge access, monitor security camera footage, create/deactivate/manage employee ID badge access
• Support onboarding of new employees; distribute ID badges, set up workspaces and provide all pertinent office and office park procedural information #PIQ

About XPO

XPO is a top ten global provider of transportation services, with a highly integrated network of people, technology and physical assets. At XPO, we look for employees who like a challenge and can communicate effectively in all situations. We want to leverage your skills and years of experience to drive positive results while ensuring a bright future for yourself and XPO. If you’re looking for a growth opportunity, join us at XPO. 

We are proud to be an Equal Opportunity/Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, sex, disability, veteran or other protected status.

All applicants who receive a conditional offer of employment may be required to take and pass a pre-employment drug test. 

The above statements are not an exhaustive list of all required responsibilities, duties and skills for this job classification. 

Review XPO's candidate privacy statement here.