Administrative Assistant

Position Title: Administrative Assistant

Wage: $41,600 - $49,920/year

Shift: 1st

Hours: 8:00am – 4:30pm

We are seeking a highly organized and proactive Field Services Administrative Assistant to provide essential administrative support and complete special projects for the Office Administrative Manager. The role involves managing inbound calls, greeting visitors, handling inventory and orders, managing building access, and offering backup support for team members. The ideal candidate will have a strong customer service background, excellent communication skills, and the ability to manage multiple tasks efficiently.

Administrative Assistant Responsibilities:
- Serve as the main point of contact for inbound calls and customer service inquiries
- Compile and distribute daily attendance reports with accuracy
- Create, distribute and manage ID badges and maintain the building access system
- Manage weekly mailings to ensure timely delivery
- Oversee inventory, orders and shipping of office and field supplies
- Directly manage service accounts and assist with UPS return shipment investigations
- Prepare weekly, monthly and quarterly reports and directives as needed
- Maintain reception area, conference room and small kitchen common areas to ensure cleanliness and order
- Provide backup support for Field Services team members during absences
- Provide administrative support in other work-related areas as required or requested
- Offer backup support for other sales and marketing team members when they are unavailable

Requirements for Administrative Assistant:
- Experience with a multi-line telephone system
- Proficiency with Google Drive and Sheets
- Strong skills in Microsoft Office products, including Excel, Word, and Outlook
- Strong oral and written communication skills for effective interaction with team members, managers, and customers
- Ability to work independently and handle confidential information with discretion
- Maintain a professional and pleasant demeanor
- Flexibility to work the necessary hours to complete all tasks effectively
- Strong critical thinking and problem-solving skills

caitlin.dahl@qpsemployment.com

IND999

QPS Employment Group is a full-service staffing firm comprised of dedicated and passionate people with over 50 offices throughout the Midwest. We place great people with great companies in industrial, skilled trades, administrative, manufacturing, general labor and professional employment. Hiring immediately!

Why Work with QPS?
- Access to sought-after positions with leading employers
- Dedicated placement specialists who will guide you through every step of the job search process