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Lutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant.
LSF is seeking a talented Administrative Assistant II who wants to make an impact in the lives of others.
Purpose and Impact:
The Administrative Assistant II provides direct clerical and administrative support to our clinical and residential team to ensure the smooth operation of the program and facilities.
Essential Functions:
- Provide administrative/program support for clinical and residential services including, but not limited to, drafting correspondence, scheduling meetings and travel, copying, faxing, mailing and filing.
- Maintain client and personnel files.
- Serves as Human Resources liaison for program staff including processing and onboarding potential applicants and new hires.
- Participates in all required in-service training sessions and attends all mandatory staff meetings.
- Prepares end of month reports and statistical data and submits to Program Director in a timely manner.
- Maintains adequate supplies for the program.
- Attends and participates in other agency outreach and fundraising events as assigned.
- Maintains effective working relationship with residential team and community partners and stakeholders, as well as outside vendors.
- Perform all other duties as assigned.
Physical Requirements:
Ability to work under pressure and deadlines. Must have a high level of energy, be adaptable to irregular hours. Ability to travel locally and out of local area in the execution of professional duties and for training/conferences. Must be able to carry/lift a minimum of 20 lbs.
Education:
High School Diploma or GED equivalent. Post-Secondary education preferred.
Experience:
2-3 years of office administration experience required.
Skills:
- Good written and verbal communication, time management, organizational and interpersonal skills.
- Ability to function in a team setting.
- Dependability, discretion, and good judgment are essential.
- Must be able to build rapport with clients being served in the program environment.
- Must be able to work well with groups and clients of varying socio-economic and ethnic backgrounds and belief systems.
- Must possess the ability to establish and maintain effective relationships with co-workers, the general public and the professional community.
- Must be able to maintain high level of professional responsibility in reporting activities, conduct and overall support to residential team.
Other:
Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs. Must also have:
- A clean/valid Florida Driver License for at least (2) years and reliable transportation.
- Ability to pass a Level II background screening and drug test.
- Authorized to work in the United States.
Principle Accountabilities:
- Reports to Program Director
- Ability to communicate effectively both verbally and in writing.
- Adherence to legal, license and quality assurance standards and contract requirements.
- Accurate, complete, and timely submission of all reports.
- Effective working relationship with service providers and clients.
- Adherence to LSF personnel policies and procedures.
- Team player with co-workers, administrators, local, regional and state agencies.
Why work for LSF?
LSF offers 60 programs across the state of Florida serving a wide range of populations in need. Mission Driven staff members become part of the LSF community while transforming the lives of those in need. Our staff additionally find growth opportunities as they explore areas of interest within the organization.
Amazing benefits package including:
Medical, Dental and Vision
Teladoc (24/7 online access to doctors)
Employee Assistance Program (EAP)
Employer paid life insurance (1X salary)
13 paid holidays + 1 floating holiday
Generous PTO policy (starting at 16 working days a year)
403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
Tuition reimbursement
Lutheran Services Florida embraces diversity, equity and inclusion in all business practices. LSF is proud to be an equal opportunity employer.
