Administrative Assistant II

Administrative Assistant II

Work Mode: Hybrid

Location: Onsite 4-5 days/week at Kohler, WI

Opportunity

Under the direct supervision of the Sr. Director- Integrated Brand Marketing & Partnerships, performs administrative functions to ensure operations flow smoothly in a fast-paced, technologically oriented office environment.

Specific Responsibilities

• Manages the team’s calendar and schedules/organizes/plans meetings with proper attendees and resources. Oversees tasks and action items to ensure commitments are met for the staff to support expected deliverables. Monitor changing dynamics of a work environment to set and adjust priorities accordingly.
• Monitors, transmits, and distributes communications as required. This will include composing, editing and tracking correspondence, creating presentations, analyses and spreadsheets, creating, maintaining and organizing a filing system and assisting associates, as required, in organizing and prioritizing large volumes of information including telephone calls.
• Attends key meetings to take notes as necessary especially to track action items and due dates. Assist in proactively monitoring approaching deadlines. Recaps minutes for staff when requested in documents for tracking.
• Schedules and organizes activities and details related to travel, training, conferences and departmental activities for the top team.
• Assists with the maintenance of the department financials. Includes creating a method of recording and tracking departmental charges/reports that include travel, training, and communications expenses. Enters Purchase Order Requests, Track Invoicing.
• Creates and submits expense reports to Corporate Accounting on behalf of the team for any business expenses.
• Craft and design correspondence, memoranda, charts, tables, graphs, business plans, etc. Proofreads for spelling, grammar and layout changes as necessary. Responsible for accuracy and clarity of final copy. Performs spreadsheet set- up/analysis and creating/developing visual presentations (Excel and PowerPoint).
• Assists team in the preparation of large-scale meetings and presentations both internally and externally.
• Prints, scans, or makes copies of emails, documents, etc. when requested. Sorts and distributes mail daily, as necessary, to associates.
• Maintains vacation calendar tracking.
• Analytical – compiles monthly operational metrics as requested.
• Coordinates internal and external interviews as required.
• Responsible for new associate on boarding (including Interns) by securing computers, desks, welcome gift, etc.
• Event assistance; coordinating goodie bags, seating charts, tracking RSVPs, general event organization, zipster.
• Assists with external mailings to partners and VIPs.
• Accountable for Detailed and on time delivery of projects.
• Other project tasks as assigned to support Sr. Director and team.

Skills/Requirements

• High school diploma and 5+ years of secretarial/administrative experience or Associate Degree and 4 years of secretarial/administrative experience. Must have good working knowledge of Outlook Suite of products, Teams, One Note, Word, Excel and PowerPoint.
• Ability and desire to work in a team environment and be accommodating and helpful to all associates.
• Exceptional and proven customer service both internally and externally, along with a high degree of professionalism/confidentiality required.
• Must possess excellent business writing, editing and proofreading skills in addition to the ability to communicate both orally and in writing. Demonstrated ability to set priorities, meet deadlines, multi-task, and organize efficiently.
• Experience with Travel Systems  (i.e. Concur) & Purchase orders/invoicing.

CUSTOM.PAY.TRANSPARENCY

Why Choose Kohler?
We empower each associate to #BecomeMoreAtKohler with a competitive total rewards package to support your health and wellbeing, access to career growth and development opportunities, a diverse and inclusive workplace, and a strong culture of innovation. With more than 30,000 bold leaders across the globe, we’re driving meaningful change in our mission to help people live gracious, healthy, and sustainable lives.

About Us
It is Kohler’s policy to recruit, hire, and promote qualified applicants without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact kohlerjobs@kohler.com.  Kohler Co. is an equal opportunity/affirmative action employer.