Purchasing Contract Manager

Description

Job Summary

Manages the timely review and quality control for contracts for supplies, capital, and services.  Negotiates and ensures purchasing contracts meet the organizational business and regulatory criteria, analyzes, and develops targets of opportunity to reduce organizational operating costs. Annually develops targets of opportunity to reduce organizational operating costs. 

Job Specific Duties

• In coordination with SC Administrative teams, leads contract negotiations to optimize pricing, terms, and conditions while ensuring alignment with organizational goals. 
  
• Collaborate with legal and compliance teams to ensure all contracts adhere to regulatory and institutional policies. 
  
• Develop and implement procurement strategies to enhance cost efficiency and supplier performance. 
  
• Maintain and analyze contract data, identifying opportunities for cost savings, and process improvements. 
  
• Establish strong vendor relationships to drive performance and service-level agreements (SLAs). 
  
• Discusses and negotiates purchasing contract terms; obtains revised agreements to meet internal legal requirements and considers/communicates potential impact of business relationship. 
  
• Performs all management tasks including interviews, recommend hires, dismissals, training, performance reviews, administer disciplinary action, mentor, and prepare payroll. Creates an atmosphere and conditions which motivate employees to take initiative, add value and work efficiently, promoting customer service, teamwork, and encouraging staff to meet departmental and Health System goals and objectives. 
  
• Interacts with the Value Analysis Coordinators and Value Analysis committee to develop opportunities to improve patient care and reduce costs. 
  
• Assists in the development of standard contract language, vendor credentialing criteria, RFP and RFI standard documents, technology deployment supporting contracting and supply chain, and maintenance of documents in approved archives. 
  
• Manage the full contract lifecycle, including vendor selection, contract execution, compliance monitoring, and renewals. 
  
• Assists in coordinating bid process and document preparation following the RFP policy. 
  
• Facilitates the coordination of the execution of contracts and communicates to all concerned. 
  
• Prepares reports or presentations as requested, including production of special project reports for contracts and expense management initiatives in Supply Chain on behalf of the organization. 
  
• Understands and adheres to the Code of Business and Legal Conduct, Ethics and Compliance Program, and organization policies and procedures. Complies with all laws, regulations, and company policies governing the delivery of quality health care services to include DNV standards.
  
• Communicates effectively both verbally and in writing with all levels of leadership across NCHS i.e., Health System Community, legal profession, officials of the state and federal government, GPO and others.

Qualifications

Minimum Job Requirements

• Bachelor's Degree in Supply Chain Management, Business Administration, Finance, or a related field 
  
• 4-7 years of experience as a Purchasing Contract Manager
  
• 4-7 years of experience with procurement, supplier contracts, negotiations, and document review
  
• 3-5 years of experience in the areas of hospital operations, physician practice operations, and/or healthcare regulations
  
• Experience with contract lifecycle management (CLM) software and enterprise resource planning (ERP) systems
  
• Experience working with Group Purchasing Organizations (GPOs) and vendor contract compliance

Knowledge, Skills, and Abilities

• Master's degree preferred.
  
• Experience with Peoplesoft preferred.
  
• Knowledge of federal and state law, regulatory law including the Stark law and Anti-kickback Statue, Medicare Conditions of Participation, False Claims Act, EMTALA, HIPAA, HITECH, licensure, and laws impacting research and human subject protection.
  
• Ability to think from a critical and analytical standpoint.
  
• Ability to grasp issues quickly and translate them in understandable terms.
  
• Demonstrate project management and the ability to work under stress imposed by deadlines and multiple projects.
  
• Exceptional interpersonal skills and ability to motivate others on behalf of a cause.
  
• Highly dependable and trustworthy.
  
• Strong relationship-building skills and the ability to work with all levels of management.
  
• Excellent verbal and written communication skills.

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