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The Financial job family is responsible for all aspects of accounting, budgeting, and financial activities related to maintaining and
managing the company's diverse fiscal resources to ensure compliance with applicable laws, regulations, and policies.
Responsible for managing the organization's financial assets and liabilities, including cash management, risk management, and
financial planning.
JOB SUMMARY
The Accounts Payable Supervisor reports to the Account Payable Manager and is responsible for supervising the Accounts Payable processes for our Corporate division as well as for operating companies managed centrally by shared services. Responsibilities include oversight of all accounts payable activities including setup and maintenance of vendor master records, processing and payment of invoices in a timely fashion, proper matching of purchasing and receiving documents, distribution to general ledger accounts, timely and accurate payments (including discount management) and proper record keeping.
Essential Functions
- Direct supervision of a team of Accounts Payable Associates in our Corporate offices, and oversee Accounts Payable associates in the field company-wide.
- Establish company-wide A/P policies and procedures and ongoing monitoring of compliance.
- Establish A/P productivity metrics/standards company-wide, and ongoing monitoring/reporting of KPIs versus established goals.
- Participate in review and selection of invoices for payment processing.
- Oversee A/P check printing and distribution.
- Ensure that A/P subsidiary ledgers reconcile with general ledger, and all related/assigned accounts are reconciled (MRNI, etc.) timely.
- Oversee new vendor set ups and ongoing maintenance.
- Serve as the main point of contact for all A/P related inquiries throughout company.
- Travel and Expense reporting functions - Oversee the company's expense reporting process using Concur or manual expense reports. This includes establishing procedures to audit expense reports, and oversight over execution of audits to ensure compliance with company policies and procedures.
- Participate in process improvement initiatives, including but not limited to identifying potential procure-to-pay solutions and related process changes, implementing an automated travel and entertainment platform, process and policy, and implementing a p-card program.
- Manage staff through review, assessment, development, and training. Mentor, implement performance plans, and replace staff as necessary to maintain an efficient and high-performing department.
- Understand and ensure compliance with Accounts Payable best practices, including proper internal controls, segregation of duties, policies and procedures.
- Thoroughly understand and maintain adherence to W9, 1099, and other compliance requirements per IRS regulations and ensure compliance with same. Communicate requirements and assist in customers' understanding of requirements.
- Perform activities related to the annual external Audit as they relate to Accounts Payable.
Required for All Jobs
- Perform other duties as assigned.
- Comply with all policies and standards.
Education
- Bachelor's Degree in Accounting or Finance or equivalent experience strongly preferred.
Work Experience
- 4-6 years 5+ years of accounts payable experience required.
- Supervisory experience required
Knowledge, Skills and Abilities
- KSAs Proficiency
- Knowledge of Accounts Payable best practices, policies and procedures and internal controls required.
- Proficient in Microsoft Office required
- Knowledge of Epicor Catalyst, Epicor BisTrack and/or Great Plains strongly preferred.
- Experience with Account Payable Automation solutions preferred.
- Experience participating or leading process improvement initiatives preferred.
- Ability to interact with all levels, influence senior managers and be equally comfortable with senior management in
- cross-functional efforts.
- Must be comfortable working in an evolving, entrepreneurial environment.
- Strong work ethic required.
- Must possess "soft skills": conflict resolution and negotiation, personal effectiveness, creative problem solving,
- strategic thinking, team building, and influencing skills.
- High level of commitment and flexibility, poise, and teamwork skills.
- Strong communication skills.
- Ability to work in the US without sponsorship.
US LBM Holdings, LLC is an equal-opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, military status, order of protection status, or any other legally recognized protected basis under federal, state, or local law.
US LBM Holdings, LLC, is an equal-opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, military status, order of protection status, or any other legally recognized protected basis under federal, state, or local law.
