Office Administrative Clerk

Whiteline Express, Ltd. is a truckload carrier with headquarters in Plymouth, MI. It was founded in 1983 to provide value added services for our affiliated companies. Since that time, we have continually grown to include terminals in Plymouth, MI, Jackson Center, OH, Medina, OH, Alsip, IL, and Champaign, IL.

The cornerstone of our service strategy is to provide strategic advantage to our customers. And as an EPA Smartway Partner, Whiteline Express is committed to technologies and processes that reduce our carbon footprint while protecting the environment for future generations.

As Office Support Specialist, you execute a wide-range of tasks to support smooth operational workflows, including auditing, data entry and reporting. This is a newly-created role where you'll have an opportunity to work with colleagues across the company and continuously improve processes.

You Will

• Manage driver documents submittals and maintain records.  You’ll audit submittals to assure information is complete and accurate, check scanned documents for clarity and image quality, as well as monitor for recurring non-adherence and other areas for improvement.   

• Administer the driver quarterly perfect scanning bonus payment process.

• Distribute weekly reports to managers.

• Support the Maintenance Department with purchase orders, vendor repair orders and invoices to assure accurate and timely processing.  You’ll utilize the Asset Maintenance System (AMS) to aggregate and report discrepancies. 

• Collaborate with multiple internal departments, including Accounting, Maintenance, Human Resources, to identify and implement process improvements, with a focus on efficiency, quality and governance. 

• Provide administrative support to other areas of Whiteline operations. 

You Have

• A High School Diploma or equivalent.

• Intermediate-level Microsoft Excel skills, including ability to create, format and edit spreadsheets, as well as input simple formulas.

• Previous clerical / administrative support experience in a business setting is strongly preferred.

• Technology savvy, with the ability to quickly learn new software applications. 

• Exceptional detail-orientation and organizational skills.

• Sustained energy and focused attention to be highly productive in fast-paced business operation.

• Working knowledge of accounting, invoicing processes is preferred.