Administrative Assistant - Marketing

Job Description

As the Central Marketing Administrative Assistant, you will provide critical support by performing a range of diversified and time-sensitive duties. In this Arden Hills, MN based role you will be a critical partner to 4 central marketing directors in executing the day-to-day business activities both within the organization and with external partners. In this role you’ll have the opportunity to think quickly on your feet and proactively manage and prioritize work in an ever-changing business environment. If you strive to provide exceptional support and enjoy problem solving, thinking outside the box, and are excited by change, this is the role for you! 

Essential Duties: 

• Strategically manages interactions and prioritizes people and situations in need of attention. Understands priorities to proactively route, research, respond to requests / correspondences and make scheduling decisions 

• Provides proactive and sophisticated calendar management that maintains schedules, including day-to-day management and long-term management of meetings, projects, and priorities 

• Coordinates preparation of meeting briefings for key meetings including agenda, meeting materials, key talking points, and research as requested 

• Creates meeting agendas, proactively works with attendees to ensure content and presenters are prepared 

• Coordinates presentations, memos, or other correspondences; proofreads and distributes 

• Coordinates events ranging from small to complex in person, virtual, and hybrid events, understands meeting technology and has the technical savvy to support events   

• Manages small projects, processes, and workflows across multiple parties; can bring the pieces back together to create a finished product  

• Agile and willing to be pulled into projects outside the immediate job description, where administrative participation is of importance to the team 

• Arranges complex travel coordinating pre-departure through arrival details  

• Ensures proper documentation and timely submission of all expenses and invoices using Concur  

• Collaborates and partners across other administrative coordinators to aid and provide backup support as needed 

• Creates purchases orders and tracks and maintains purchases and ensures vendors are paid 

• Meet business deadlines which may require occasional working after business hours and/or weekends 

• Onsite presence required at our Arden Hills office on Tuesdays and Wednesdays, with flexibility for additional or alternate days as needed. 

Knowledge, Skills and Abilities: 

• Professional verbal and written communication; understands nuance and adapts communication style based on audience and situation 

• Possess composure under pressure and demonstrates good decision-making skills  

• Detail oriented and driven to deliver work with the highest degree of accuracy 

• Proactively identifies problems and works to resolve them before they escalate  

• Ability to multi-task with many interruptions while remaining efficient, prompt, and professional; flexibility in changing work priorities at a moment’s notice  

• Strong planning, organizational, time and project management skills to prioritize and coordinate workflow across multiple projects  

Requires Education and Experience: 

• 5 or more years of administrative support - including support at the director or above level

• Advanced proficiency in Microsoft Suite of products (Outlook, Word, PowerPoint, Teams, etc.) 

• Prior experience handling confidential data and information 

The salary range for this role is $50,240 - $75,360

About Land O'Lakes, Inc.

Join us and be part of a Fortune 250, farmer- and member-owned cooperative that is reimagining the business of food. We have been named a Top Workplace by Indeed and LinkedIn, and to the TIME 100 Most Influential Companies list.

Benefits for most full-time roles include medical, dental, vision, PTO, life & disability insurance, education assistance, a 401k and a variety of well-being resources. Most part-time employees are eligible for prorated PTO, holiday pay, employee development programs, prorated education assistance, and a 401(k).

Land O'Lakes, Inc. is an Equal Opportunity Employer (EOE) M/F/Vets/Disabled. The company maintains a drug-free workforce, including post-employment substance abuse testing pursuant to a Drug and Alcohol Policy.

Neither Land O’Lakes, nor its search firms, will ever contact you and ask for confidential information over the phone or in email. If you receive a call or email like this, please do not provide the information being requested.