Accounts Payable Assistant

Our client is currently recruiting for an Accounts Payable Assistant. Based in Aberdeen, the role will be on a permanent, full-time basis.

ROLE:

Predominantly to control and manage the purchase ledger and be responsible for all areas including inputting invoices; ensuring authorizations are in place and assisting with payments and queries.

RESPONSIBILITIES:

Financial Responsibilities: Individual project budgets to be managed in accordance with Well Completions procedures and appropriate approvals as per company’s Manual of Authority.

Key Activities:

• Coordination and processing of accounts payable payment runs for all group entities, ensuring accuracy of values and coding.
• Liaising with shared service centre invoice processor, to ensure completeness of payment runs.
• Regularly updating bank reconciliations for accounts payable payments executed.
• Ensuring accuracy of supplier ledgers on Epicor ERP system.
• Match invoices to purchase orders and apply payments.
• Perform supplier statement reconciliations.
• Log and resolve queries from both supplier and internal customers.
• Assist in all administrative finance tasks.
• Other ad-hoc duties.

Individual QHSE Responsibilities:

• To demonstrate commitment to the quality of service, including quality of records produced, aiming at meeting and exceeding customer expectations;
• To demonstrate personal commitment to protection of Health, Safety and the Environment;
• To follow company QHSE Policy, relevant operational procedures, HSE procedures and risk assessments;
• To communicate and report on any perceived non-conformances or faults in the service provided or in the company’s Quality or HSE Management Systems.

REQUIREMENTS:

Essential:

• Must have completed a good level of secondary education
• Must possess at least 1-year relevant experience in a similar job role.
• Demonstrate good communication skills, along with an ability to work in a team environment.
• Must have an ability to work unsupervised and exercise initiative to resolve potential problems.
• Must demonstrate a strong understanding of basic accounting principles
• Must demonstrate competency in IT application tools but especially excel

Personal Qualities

• Ability to plan, control and take responsibility for own work and related decisions
• Problem solving approach and a ‘get it right first time’ attitude
• Good communication skills, both verbal and written, and good teamwork skills
• Strong ability to perform well under pressure of a high and varied workload, tight deadlines and changing job priorities
• Attention to detail in all aspects of the job role