Part-Time Accounts Assistant

Our client is looking for a Part Time Accounts Assistant for a 4 week contract position, located in Banchory, Aberdeenshire15.00. Due to role requirements candidates must be able to drive / have access to their own vehicle.

ROLE

• This role works closely with General Manager, Assistant Manager and Fundraising Co-ordinator to ensure all Administration tasks are completed.
• The Accounting & Administrative assistant will support the General Manager & Assistant Manager to oversee telephone calls, filing, invoices, letters, staff hours/mileage for processing, Gift Aid, Just giving reports, social media and maintaining daily accounts records.
• Accounting & Administrative assistant has primacy in relation to all Administration tasks for the service weekly and be competent is the use of Microsoft office 365.
• This role is regulated work with Vulnerable Adults therefore Disclosure Scotland checks will be required.

RESPONSIBILITIES:

Accountabilities

• Ensure that Club administration tasks are dealt with efficiently and in a confidential manner.
• Ensure that all documentation is presented well in a manner consistent with the core principles of the Club.

Key Duties

• Provide Admin support to General Manager, Assistant Manager & work closely with
• Fundraising co-ordinator, supporting with any admin tasks required.
• Answering telephone/calls to clients for reminding of collections/outreach visits.
• Update client files as required with any changes.
• Staff hours and mileage to Treasurer monthly.
• Petty Cash.
• Checking of invoices for processing once approved by GM.
• Maintaining daily and Monthly accounting entries on XERO.
• Preparing month end trial balance.
• Basic
• Scanning of documents eg vehicle road tax, liability insurance, building insurances
• Thank you letters.
• Administration of FMN Info packs, ensure these are up to date with latest forms & displayed.
• Postage
• Banking
• Minute taking for staff meetings.

REQUIREMENTS:

• Relevant underpinning knowledge of Dementia care approaches and techniques.
• Experience and knowledge of working within a charitable organisation.
• Experience in use of Microsoft Office 365, Xero accounting & excel.
• Accounting /Bookkeeping up to trial balance essential.
• Experience in social media, FB LinkedIn keeping our presence in the public domain safely.
• Excellent organisation communication skills, ability to work on own initiative.
• Interpersonal skills and Qualities
• A genuine passion and interest in people and the community.
• Work effectively and inclusively with a range of people, both within and outside of the organisation.
• Innovative, thorough and completer/finisher.
• Excellent team working skills are required.