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Your New Company
Hays are partnering with a public sector organisation to recruit a temporary Administration and Monitoring Support Officer, based in Ballymena, on a part-time basis.
Your new role
- Maintain filing systems and project files for correspondence and claims.
- Handle mail, email, voicemail, and enquiries daily; compile and distribute correspondence.
- Screen and redirect incoming calls; make outgoing calls.
- Use computer packages for spreadsheets, databases, desktop publishing, presentations; develop PowerPoint presentations and handouts.
- Perform purchasing and coding duties; keep records of staff time across funding sources.
- Collaborate with the Investment and Funding team; ensure compliance and cooperate with audits
- Service meetings: prepare agendas and reports, distribute notices, take notes, prepare minutes, and compose correspondence.
- Ensure officers have necessary papers for meetings.
- Prepare financial, budgeting, and monitoring reports; advise on funding slippage; supply statistical data.
- Maintain database records; collect and collate project information; input data into databases.
- Provide enquiry service for Investment and Funding team issues; source information from various sources.
- Track directives distributed to officers.
- Source quotations for project activities per procurement policy.
- Update and distribute literature on programs.
- Research and compile data for Freedom of Information Act requests.
- Support promotional activities of the Investment and Funding team.
- Process invoices and project claims; maintain accurate expenditure records.
- Ensure compliance with project and program grant conditions.
- Provide advice on claims; offer training and outreach support
What You'll Need to Succeed
Possess a minimum of 5 GCSEs to include Maths and English language (grade C or above) or equivalent qualifications to demonstrate numeracy and literacy.ANDBe able to demonstrate, by providing personal and specific examples, at least two years' relevant experience in:
- Administration and Monitoring
- Working on own initiative and as part of a team.
- Excellent oral and written communication skills.
- Excellent interpersonal skills.
What you'll get in return
- 22.5 hours a week, 3 days per week
- 14.87 per hour
- Temporary, initially for 6 months
- Ballymena-based
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)
