Property Consents Administrator / Conveyancing Paralegal

The Opportunity:

This is an exciting opportunity to join a Freehold team where you will play a key role in managing freeholder consents, licences, and approvals. Working in a supportive and knowledgeable team, you will gain invaluable experience dealing with a diverse range of property management tasks while ensuring compliance with legal and regulatory requirements.

This role offers the chance to have exposure to client side asset management and requires a proactive, detail-oriented professionals who want to take full ownership on their role.

The Role:

As a Freeholder Consents & Administration Manager, you will be responsible for managing all aspects of consents, notifications, and approvals related to freehold properties. You will work closely with Managing Agents and Leaseholders to ensure smooth processing of all necessary documentation.

In addition, you will assist with administrative functions related to credit control and reporting.

Key Responsibilities:

• Managing Consents & Notifications:
  • Process and manage freeholder consents for leaseholders or tenants, ensuring compliance with legal and company policies.
  • Issue and track notifications to relevant parties (leaseholders, solicitors, etc.).
  • Maintain accurate records of all consents and approvals.
• Deeds of Variation & Licences:
  • Administer Deeds of Variation, ensuring all documentation is completed accurately and efficiently.
  • Prepare and manage licences for alterations and related legal documents.
  • Liaise with legal teams to ensure compliance with property regulations.
• Approvals & Compliance:
  • Review and process requests for various approvals in accordance with lease agreements.
  • Monitor compliance and ensure that all approvals are documented properly.
• Credit Control Administration:
  • Assist with credit control duties, including chasing overdue payments and updating external companies who enforce the debt.
  • Support the preparation of financial reports related to property management.

• Property Sales:

• Ensure the accurate completion of LPE1 forms in a timely manner.

The Person:

We are looking for a proactive and organised individual with a strong background in property management or legal administration. You should have experience dealing with consents, deeds of variation, licences, and approvals, and be able to manage a diverse workload efficiently.

A detail-oriented approach, excellent communication skills, and the ability to work well with both internal and external stakeholders are essential. Previous experience in credit control or administration is a plus, but not required.

Skills & Experience:

• Essential:
  • Experience in property management, freehold administration, or legal support.
  • Knowledge of property leases, consents, deeds of variation, and related legal processes.
  • Excellent organizational skills with strong attention to detail.
  • Strong communication skills, both written and verbal.
  • Experience with credit control or administrative tasks is highly desirable.
• Desirable:
  • Familiarity with property management software.
  • Understanding of property-related legislation and regulations.

Additional Information:

• This is an office-based role in Barnet with flexibility to work in the office 3+ days per week.
• You will be part of a knowledgeable and supportive team, where your contributions will be valued and recognised.